People Operations & HR Admin Specialist

Blue Trust, Inc.; Alpharetta (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

Blue Trust, Inc. seeks a Human Resources Administrator to provide administrative support across HR functions, event planning, and HR system tasks.

This role partners with Team Services to maintain accurate records, coordinate schedules, and deliver timely employee services in a fast-paced environment. The ideal candidate values people, demonstrates strong organizational skills, confidentiality, and the ability to manage multiple time-sensitive tasks while communicating clearly.

Qualifications

• Desire to serve others with excellence and sincerely values people.
• Strong organization skills, systems acumen, and keen attention to detail.
• Responsiveness to urgent needs.
• Personal integrity and ability to discreetly handle confidential data.
• Ability to prioritize and complete multiple time-sensitive tasks.
• Strong communication skills, both verbal and written.
• Ability to excel in a team environment.
• Aptitude and passion for learning.
• Demonstrated technology savvy, including experience leveraging HR databases.
• Adept at utilizing all Microsoft Office products.
• Experience in Visio a plus.

Responsibilities

• Ensures all employee processes on New Hire and Termination Checklists are completed in a timely manner.
• Maintains HR filing systems in a neat, orderly, up-to-date manner (electronic filing)
• Creates and files Personnel Action Forms (PAFs) to appropriate employee file and folder
• Files Employee reviews to appropriate employee file and folder
• Assigns 90-day reviews as part of new hire checklist
• Files Financial Plan updates to appropriate employee file and folder
• Saves forms in the correct file with correct naming convention
• Moves termed employee folders to the terminated file
• Manages scheduling requests quickly, accurately, and efficiently for all manner of HR tasks to include: Team Services Meetings, Event Calendaring, Other calendaring as needed/requested
• Fulfills verification-of-employment requests
• Provides and fulfills employee care requests for significant life events (ordering flowers, meals, gift cards, etc. for employees)
• Maintains vendor relationship for employment law posters and verifies all locations in compliance
• Filters and routes HR Support Email questions to appropriate team members to address
• Creates expense reports and manages corporate card statement reconciliation for team members as requested
• Maintains and updates annual HR Planning Calendar (All event planning dates for New Hire Orientations, Benefit Orientations, Legacy Summit, The Conclave, Pay data due dates, Budget Planning Cycles, Open Enrollment, Performance Review, Merit Increases, Bonus Payout cycles, etc.)
• Assists with planning and executing office events (Half Day of Prayer, Culture Committee, Internship National Office Visit, Team Services outings, coordination of community volunteer projects, staff meetings, special lunches, etc.)
• Provides support for Team Services training events (Legacy Summit, The Conclave, CSA Connection, Talent Acquisition events, etc.)
• Maintains Blue Trust’s Acronyms Document (resource document given to new hires to help them learn the Blue Trust internal language – ex. “ELT = Executive Leadership Team”)
• Quickly generates reports from various information tracking systems as needed
• Orders meals for meetings
• Reserves conference rooms for HR team as needed
• Might assist with coordinating travel arrangements as needed for Team Services members or in support of other programs such as the Intern National Office Visit
• Anticipates needs and tries to stay "ahead of the curve"
• Creates and administers employee surveys and Survey Monkey account
• Leads the Home Office Culture Committee and supports administrative aspects of Culture Committee work and activities
• Other duties as assigned
• Maintains and organizes the Team Services supply closet: checks and replenishes supplies
• Responsible for restocking Team Services specific office/event supplies (copy paper, new employee gifts)
• Compiles, coordinates, and ships new hire packets for new employees and ensures they are received on their first day of employment
• Coordinates and manages special supply orders associated with special 25-year service awards, training events, office events, etc.
• Maintains and updates organizational charts and directories monthly, and runs other ad hoc reports as needed
• Manages other reporting responsibilities as needed/requested
• Manages bi-annual remote and moonlighting audits
• Maintains the highest Compliance standards by adhering to the company's Human Resources guidelines, Compliance policies and procedures, professional designation standards, and industry's regulatory standards to mitigate risk to the company
• Approaches work, interactions, and relationships in a manner consistent with the Company’s Core Values

Skills

Strong organizational skills

Communication skills

Integrity and confidentiality

Multitasking and prioritization

Team collaboration

Learning mindset

Technology savvy (HR systems)

Microsoft Office proficiency

Visio (nice to have)

Education

Bachelor's degree in HR, business or related field

1-3 years HR/admin experience

PHR/SPHR/SHRM certifications a plus

Tools

Microsoft Office

Visio

HR databases

Job description

Blue Trust, Inc. seeks a Human Resources Administrator to provide administrative support across HR functions, event planning, and HR system tasks.

This role partners with Team Services to maintain accurate records, coordinate schedules, and deliver timely employee services in a fast-paced environment. The ideal candidate values people, demonstrates strong organizational skills, confidentiality, and the ability to manage multiple time-sensitive tasks while communicating clearly.