HR Administrator

Design Hire; Seattle (WA); On-site; USD 52,000 - 68,000; Full time

Job summary

Design Hire is seeking an organized HR Administrator to support a collaborative team and ensure a smooth employee experience across the lifecycle. You will coordinate onboarding, maintain accurate records, and assist with payroll-related activities while delivering dependable HR service.

The role emphasizes professionalism, reliability, and cross-functional teamwork, with a focus on accurate documentation and timely processing in a fast-paced environment.

Qualifications

• Associate degree preferred; equivalent work experience may be considered.
• Experience supporting HR operations or administrative functions.
• Knowledge of employment recordkeeping and applicable federal, state, and local requirements.
• Familiarity with HRIS or employee tracking platforms and maintaining electronic records.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Strong verbal and written communication skills for employee relations and customer service.
• Ability to manage multiple priorities, protect confidential information, and meet deadlines in a fast-paced environment.
• Strong attention to detail, organization, adaptability, problem-solving ability, and cross-functional collaboration.

Responsibilities

• Coordinate new employee setup, orientation, and required employment documentation.
• Process employee changes including transfers, promotions, compensation updates, separations, and exit activities.
• Maintain personnel files and employment records, ensuring information is complete and protected.
• Assist with payroll-related activities, timekeeping reviews, final pay coordination, tax documentation, and workforce tracking.
• Respond to employee and manager inquiries, resolve routine issues, and partner with internal teams to meet deadlines.

Skills

Communication skills

Time management

Attention to detail

Problem solving

Cross-functional collaboration

Confidential information handling

Education

Associate degree in Business, HR, or related field

Tools

HRIS

Microsoft Office (Word/Excel/PowerPoint)

Job description

Our client is seeking an organized HR Administrator to support a collaborative team that plays an important role in delivering a smooth and consistent employee experience. This position will coordinate key activities throughout the employee lifecycle while supporting accurate records, timely transactions, and responsive service across the organization. It is an excellent opportunity to join a team that values professionalism, reliability, and strong internal partnerships.

Objective

Provide dependable HR administrative support by coordinating employee-related processes, maintaining accurate workforce information, and helping ensure HR activities are completed efficiently and consistently.

Key Responsibilities

• Coordinate new employee setup, orientation activities, and required employment documentation.
• Process employee changes including transfers, promotions, compensation updates, separations, and related exit activities.
• Maintain personnel files and employment records while ensuring information is complete, current, and properly protected.
• Assist with payroll-related activities, timekeeping reviews, final pay coordination, tax documentation, and workforce tracking.
• Respond to employee and manager inquiries, resolve routine issues, and partner with internal teams to meet deadlines and support daily HR operations.

Qualifications

• Associate degree in Business, Human Resources, or a related field preferred; equivalent work experience may be considered.
• Experience supporting HR operations, employee services, or a comparable administrative function.
• Working knowledge of employment recordkeeping and applicable federal, state, and local employment requirements.
• Familiarity with HRIS or employee tracking platforms and the ability to maintain accurate electronic records.
• Proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint.
• Strong verbal and written communication skills with a professional approach to employee relations and customer service.
• Ability to manage multiple priorities, exercise sound judgment, protect confidential information, and meet deadlines in a fast-paced environment.
• Strong attention to detail, organization, adaptability, problem-solving ability, and cross-functional collaboration skills.

Equal Employment Opportunity

Design Hire is proud to be an Equal Employment Opportunity / Aff

Employment Eligibility

If hired, a Form I-9 Employment Eligibility Verification must be completed at the start of employment. Temporary work authorization or the need for sponsorship may disqualify you from employment.