People Operations Coordinator — Manufacturing HRIS Focus

O'Neal Manufacturing Services; Indianapolis (IN); On-site; USD 42,000 - 65,000; Full time

Job summary

O'Neal Manufacturing Services in Indianapolis seeks a People Operations Coordinator to manage recruiting logistics, onboarding, and HR data accuracy in a fast-paced manufacturing setting.

You will coordinate systems like WFM, UKG, and Outlook, issue badges, log training, and assist payroll and benefits. This role emphasizes confidentiality, attention to detail, and collaboration with production teams.

Qualifications

• 1–3 years in HR, administrative support, or a closely related role.
• Proficient with MS Word and Excel; strong organization and attention to detail.
• Clear, confident communication and ability to handle confidential information.
• Experience in a manufacturing setting preferred.

Responsibilities

• Coordinate end-to-end recruiting logistics: schedule interviews and keep candidates informed.
• Support candidate screening and hiring for production roles to meet staffing targets.
• Coordinate onboarding and new-hire setup across WFM, UKG, and Microsoft Outlook.
• Maintain employee data accuracy, including PTO tracking and timecard adjustments.
• Issue and manage employee badges, including proxy permissions and timekeeping access.
• Keep training records current within the learning management system.
• Perform HR data entry and record maintenance in Epicor.
• Assist payroll with items such as tracking and submitting uniform deductions.
• Process HR-related invoices for accuracy and timely payment.
• Guide new hires through benefits enrollment and address related questions.
• Respond to employee inquiries, escalating complex issues as needed.
• Help plan wellness initiatives, recognition events, and company activities.
• Take on additional projects and responsibilities as assigned.

Skills

HR experience

Administrative support

MS Word

MS Excel

Attention to detail

Communication skills

Tools

UKG

Workday

Job description

Role Overview

Step into a fast-paced manufacturing environment where you connect people, processes, and data. As the People Operations Coordinator, you’ll be the hub of recruiting logistics, onboarding execution, employee program support, and HR data accuracy—ensuring every team member has a smooth experience from candidacy to day-to-day operations.

A Day in the Life

Your morning might begin by confirming interview times and messaging candidates, then moving to finalize a new hire’s WFM and UKG profiles and setting up Microsoft Outlook access. Before lunch, you’ll issue a new badge with proxy and timekeeping access and log required training in the learning management system. In the afternoon, you could be entering data in Epicor, tracking uniform deductions for payroll, submitting HR-related invoices, and answering benefits questions—closing the day by resolving a timecard correction and updating PTO balances.

How You’ll Contribute

• Coordinate end-to-end recruiting logistics: schedule interviews and keep candidates informed.
• Support candidate screening and hiring for production roles to help meet staffing targets.
• Coordinate onboarding and new-hire setup across systems such as WFM, UKG, and Microsoft Outlook.
• Maintain employee data accuracy, including PTO tracking and timecard adjustments.
• Issue and manage employee badges, including proxy permissions and timekeeping access.
• Keep training records current within the learning management system.
• Perform HR data entry and record maintenance in platforms like Epicor.
• Assist payroll with items such as tracking and submitting uniform deductions.
• Process HR-related invoices for accuracy and timely payment.
• Guide new hires through benefits enrollment and address related questions.
• Respond to employee inquiries, escalating complex issues as needed.
• Help plan wellness initiatives, recognition events, and company activities that build engagement.
• Take on additional projects and responsibilities as assigned.

What You Bring

• 1–3 years in HR, administrative support, or a closely related role.
• Comfort with Microsoft Word and Excel; strong organization and attention to detail.
• Clear, confident communication and strong interpersonal skills.
• Trustworthy with confidential information; vigilant about data integrity.
• Experience in a manufacturing setting.
• Familiarity with HRIS tools such as UKG, Workday, or similar platforms.

Physical & Travel Expectations

• Lift up to 20 lbs. as needed.
• Ability to bend, stand, climb, twist, and stoop for extended periods.
• Comfort with sedentary work, including extended sitting.
• Operate standard office equipment.
• Travel as needed to achieve goals; occasional overnight travel may be required.

Preferred Proficiencies

• Leadership / People Management
• Human Resources
• Recruiting

Compliance

Manage pre-employment processes, including background checks, drug screens, and required pre-hire testing.