HR Coordinator - OMS

Internal Job Opportunities; Indianapolis (IN); On-site; USD 42,000 - 54,000; Full time

Job summary

Internal Job Opportunities is hiring an HR Coordinator in Indiana to support recruiting, onboarding, benefits enrollment, and HR data management. The role involves maintaining records, assisting with payroll tasks, and coordinating employee engagement activities within a manufacturing setting.

Ideal candidates have 1–3 years of HR or administrative support experience, strong communication skills, and proficiency with Word, Excel, and HRIS systems such as UKG or Workday. Travel may be required.

Qualifications

• 1–3 years of HR or administrative support experience.
• Proficiency with Microsoft Word and Excel.
• Strong organizational skills and attention to detail.
• Effective communication and interpersonal abilities.
• Ability to maintain confidentiality and data integrity.
• Experience in a manufacturing environment.
• Familiarity with UKG or Workday HRIS systems.

Responsibilities

• Support recruiting activities, including scheduling interviews and candidate communication.
• Assist with candidate screening and hiring for production roles to meet staffing goals.
• Manage pre-employment processes such as background checks and pre-hire testing.
• Coordinate onboarding and new hire setup in HRIS and Outlook.
• Support employee records, PTO tracking, and timecard accuracy.
• Issue badges and manage access for timekeeping.
• Maintain training records in the LMS and HR data in ERP systems.
• Assist with payroll-related tasks and deductions.
• Review HR-related invoices and respond to employee inquiries.
• Coordinate employee engagement initiatives and wellness programs.

Skills

Organizational skills

Attention to detail

Effective communication

Tools

Microsoft Word

Microsoft Excel

UKG

Workday

Job description

The Human Resources Coordinator provides administrative and operational support to the HR team, assisting with daily HR functions including recruiting, onboarding, employee programs, and HR data management. This role helps ensure efficient HR processes and a positive employee experience by supporting workforce operations and maintaining accurate records.

Duties and Responsibilities

• Support recruiting activities, including scheduling interviews and communicating with candidates.
• Assist with candidate screening and hiring efforts for production roles to support staffing goals.
• Manage pre-employment processes, including background checks, drug screens, and required pre-hire testing.
• Coordinate onboarding and new hire setup, including systems such as WFM, UKG, and Microsoft Outlook.
• Support new hire setup and ongoing employee updates, including PTO tracking and timecard corrections.
• Issue and manage employee badges, including proxy and timekeeping access.
• Maintain training records for new and current employees within the learning management system.
• Maintain accurate employee records and perform HR data entry in systems such as Epicor.
• Assist with payroll-related tasks, including tracking and submitting uniform deductions.
• Review and process HR-related invoices.
• Assist new hires with benefits enrollment and related questions.
• Respond to employee inquiries and raise complex issues as appropriate.
• Assist with planning and coordinating employee engagement initiatives, including wellness programs, recognition events, and company activities.
• Other duties as assigned.

Skills and Qualifications

• 1–3 years of experience in HR, administrative support, or related role.
• Proficiency in Microsoft Word and Excel.
• Strong organizational skills and attention to detail.
• Effective communication and interpersonal skills.
• Ability to maintain confidentiality and ensure data integrity.
• Experience in a manufacturing environment.
• Familiarity with HRIS systems such as UKG, Workday, and similar platforms.

Physical Requirements

• Ability to lift 20 lbs. as needed.
• Ability to bend, stand, climb, twist and stoop for extended periods of time.
• Ability to perform sedentary work including sitting for extended periods of time.
• Ability to operate standard office equipment.
• Travel as needed to accomplish desired results. Overnight travel may be required occasionally.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.