People Operations Coordinator

Beautylish Inc.; San Francisco (CA); Hybrid; USD 34,440 - 41,328; Full time

Benefits offered by this job

Hybrid work arrangement

Competitive PTO

Health insurance

Dental insurance

Vision insurance

401(k) with 6% company match

Career growth opportunities

Job summary

Beautylish Inc. is seeking a People Operations Coordinator to support HR and IT tasks in our San Francisco office. Ideal candidates will be organized and possess integrity, capable of handling payroll, managing office supplies, and liaising with employees.

This hybrid role requires reporting to the office two times a week and offers a pay range of $25–30 per hour along with competitive benefits including health, dental, and 401(k) matching.

Qualifications

• 1-2 years experience in a professional office environment, or at least 4 years experience.
• Experience in a startup environment preferred.
• Must have current U.S. work authorization.

Responsibilities

• Run assigned employee and contractor payrolls.
• Manage company laptop inventory and support IT issues.
• Sort office mail and maintain office supplies.

Skills

Confidence and professionalism

Unchallengeable integrity

Effective project planning

Strong written communication skills

Strong reading comprehension

Ability to analyze situations

Tech‑savvy

Consistent organization and attention to detail

Intrinsic motivation to improve

Education

Associate or Bachelor’s degree

Tools

Google Suite

Microsoft Office Suite

Apple equipment

Job description

At Beautylish, we are a small company that embraces a startup mindset and lean, agile operations. We are seeking a People Operations Coordinator to support the ongoing growth of our multi‑subsidiary company. The role is hybrid, based out of our San Francisco office, and involves general admin, office management, IT, and HR assistance across the organization.

The ideal candidate will be self‑motivated, highly organized, and possess exceptional integrity. They will be comfortable collaborating with the Head of People Operations while handling tasks independently, balancing multiple projects and routine responsibilities, and serving as the first point of contact for employees across the company.

Responsibilities

• HR Support:
  • Run assigned employee and contractor payrolls
  • Maintain employee files and data in the HRIS and other organizational systems
  • Prepare employee‑facing or internal documentation related to routine employee relations matters, such as leaves, accommodations, and employment verifications
  • Help execute and communicate routine employee‑facing initiatives such as insurance open enrollment and benefits engagement
  • Contribute to company policies and documentation related to employment law
  • Complete required federal, state, and local paperwork and reporting as assigned
• IT Support
  • Manage company laptop inventory, set up equipment for new hires, coordinate new equipment orders, and maintain the MDM system
  • Help employees troubleshoot simple/common equipment issues, coordinate service, and arrange disposal of broken or defunct equipment
  • Become a subject‑matter expert for assigned SaaS platforms and serve as the initial point of contact for employee assistance
  • Help organize and track company SaaS subscriptions
• Admin/Office Support
  • Sort office mail at least twice per week, scanning, distributing, filing, and shredding as needed
  • Keep office organized and stocked with needed supplies
  • Act as point person for routine office maintenance
  • Create a welcoming office environment for a hybrid team

Desired Skills

• Confidence and professionalism to interact with colleagues at all levels of the organization
• Unchallengeable integrity and tact when handling confidential or sensitive information
• Effective project planning to break broad goals into actionable steps, work through obstacles, and execute to completion
• Strong written communication skills for both person‑to‑person collaboration (e.g., email, meeting agendas) and formal documentation (company policies)
• Strong reading comprehension (e.g., to interpret employment law) and independent research skills
• Ability to analyze situations to identify core problems and propose multiple solutions
• Tech‑savvy and able to learn and navigate new systems independently
• Consistent organization and attention to detail with a "leave it better than you found it" mentality
• Intrinsic motivation to improve the company, systems, and yourself through feedback and continuous learning

General Qualifications

• Associate or Bachelor’s degree + 1‑2 years experience, or at least 4 years experience in a professional office environment
• Experience in a startup or small company environment highly preferred
• Working familiarity with Google Suite and/or Microsoft Office Suite and Apple equipment
• This is a Hybrid On‑Site role: you must be able to report to our downtown San Francisco office at least twice per week
• You must have current U.S. work authorization

Our targeted pay range for this role is $25‑30 per hour; final offered compensation will depend on relevant experience. Benefits include hybrid work arrangement, competitive PTO, health, dental, and vision insurance, 401(k) with 6% company match, and career growth and professional development opportunities.

While we are posting this position as a full‑time role (~40 hours per week), we would also consider a reduced/part‑time schedule for a candidate who brings additional experience and requires less training and supervision.