People Operations Coordinator

Beautylish; San Francisco (CA); Hybrid; USD 34,440 - 41,328; Full time

Benefits offered by this job

Health, dental, and vision insurance

401k with 6% company match

Career growth and professional development opportunities

Job summary

Beautylish, located in San Francisco, is looking for a People Operations Coordinator. This role is crucial for supporting the growth of our multi-subsidiary company by providing HR, IT, and office management assistance. The ideal candidate should possess exceptional organization skills and integrity.

Responsibilities include running payroll, maintaining employee files, managing IT support, and ensuring an organized office environment. We offer a pay range of $25-30/hour, alongside benefits like PTO and health insurance, with a hybrid work arrangement.

Qualifications

• 1-2 years experience, or at least 4 years in a professional office environment.
• Experience in a startup or small company environment highly preferred.
• Current U.S. work authorization required.

Responsibilities

• Run employee and contractor payrolls.
• Maintain employee files and data in the HRIS.
• Manage company laptop inventory and assist employees with equipment issues.
• Sort office mail and keep the office organized.
• Create a welcoming office environment for the hybrid team.

Skills

Confidence and professionalism

Unchallengeable integrity

Effective project planning

Strong written communication skills

Tech-savvy

Consistent organization and attention to detail

Education

Associate or Bachelor’s degree

Tools

GoogleSuite

Microsoft Office Suite

Job description

Overview

At Beautylish, we believe an amazing customer experience is driven by a personal relationship with our customers and amazing achievements are driven by a people-focused foundation within our organization. We are a small company that embraces a startup mindset: our departments are lean and agile, we learn as we grow, and every employee makes an impact.

We are seeking a People Operations Coordinator to support the ongoing growth of our multi-subsidiary company. You will work with and report to the Head of People Operations in a hybrid role based out of our San Francisco office, providing general admin, office management, IT, and HR assistance across all areas of the organization.

The ideal candidate will be self-motivated, highly organized, and possess exceptional integrity. You should be comfortable having a collaborative relationship with your direct manager but must also be able to research, work, and follow-up independently while balancing multiple projects and routine tasks. As you will serve as a first point-of contact for others throughout the company, your communication must be professional and friendly. The right candidate will have opportunities for mentorship, professional development, and growth as they learn and demonstrate their strengths.

Responsibilities

• HR Support:
  • Run assigned employee and contractor payrolls
  • Maintain employee files and data in the HRIS and other organizational systems.
  • Prepare employee-facing or internal documentation related to routine employee relations matters, such as leaves, accommodations, employment verifications, etc.
  • Help execute and communicate routine employee-facing initiatives such as insurance open enrollment, benefits engagement, company intranet updates, etc.
  • Contribute to company policies/documentation related to employment law.
  • Complete required federal/state/local paperwork and reporting as assigned.
• IT Support
  • Manage company laptop inventory by setting up equipment for new hires, coordinating new equipment orders as needed, and maintaining the MDM system.
  • Help employees troubleshoot simple/common equipment issues, coordinate service if/when needed, and arrange for the disposal of broken/defunct equipment.
  • Become a subject matter expert for assigned SAAS platforms and serve as the initial point of contact for employees who need assistance.
  • Help organize and track company SAAS subscriptions.
• Admin/Office Support:
  • Sort office mail at least twice per week, scanning, distributing, filing, and shredding as needed.
  • Keep office organized and stocked with needed supplies.
  • Act as point person for routine office maintenance.
  • Create a welcoming office environment for a hybrid team.

Desired Skills

• Confidence and professionalism to interact with colleagues at all levels of the organization
• Unchallengeable integrity and tact when handling confidential or sensitive information
• Effective project planning to break broad goals into actionable steps, work through obstacles, and execute to completion
• Strong written communication skills for both person-to-person collaboration (e.g. email, meeting agendas) and formal documentation (company policies)
• Strong reading comprehension (e.g. to interpret employment law) and independent research skills
• Ability to analyze situations to identify core problems and propose multiple solutions
• Tech-savvy and able to learn and navigate new systems independently
• Consistent organization and attention to detail with a 'leave it better than you found it' mentality
• Intrinsic motivation to improve the company, systems, and yourself through feedback and continuous learning

General Qualifications

• Associate or Bachelor\'s degree + 1-2 years experience, or at least 4 years experience in a professional office environment
• Experience in a startup or small company environment highly preferred.
• Working familiarity with GoogleSuite and/or Microsoft Office Suite and Apple equipment
• This is a Hybrid On-Site role: you must be able to report to our downtown San Francisco office at least twice per week
• You must have current U.S. work authorization

Our targeted pay range for this role is $25-30/hour; final offered compensation will depend on relevant experience. Benefits include hybrid work arrangement, competitive PTO, health, dental, and vision insurance, 401k with 6% company match, as well as career growth and professional development opportunities.

While we are posting this position as a full time role (~40 hrs/wk), we would also consider a reduced/part time schedule for a candidate who brings additional experience and needs less training and supervision.