People Operations Coordinator

Beautylish, Inc.; San Francisco (CA); On-site; USD 28,413 - 40,467; Full time

Benefits offered by this job

Health insurance

401k with 6% company match

Career growth and professional development

Job summary

Beautylish, Inc. in San Francisco is seeking a People Operations Coordinator to support HR, IT, and admin functions. This hybrid role requires a mix of professional office experience, strong communication, and technical skills. Responsibilities include managing payroll, equipment, and office organization. The position offers a pay rate of $25/hour and benefits like health insurance and career development opportunities. Full-time or part-time schedules may be considered.

Qualifications

• 3 years experience in a professional office environment.
• Working familiarity with Google Suite and Microsoft Office.
• Current U.S. work authorization is required.

Responsibilities

• Provide HR support including payroll and employee relations documentation.
• Manage IT equipment and help employees troubleshoot issues.
• Organize and maintain office supplies and environment.

Skills

Confidence and professionalism

Effectiveness in project planning

Strong written communication skills

Tech-savvy

Attention to detail

Strong reading comprehension

Analytical skills

Intrinsic motivation to improve

Education

Associate or Bachelor's degree or 3 years experience

Tools

Google Suite

Microsoft Office Suite

Apple equipment

Job description

People Operations Coordinator

We are seeking a People Operations Coordinator to support the ongoing growth of our multi‑subsidiary company. You will report to the Head of People Operations in a hybrid role based out of our San Francisco office, providing general admin, IT, and HR assistance across all areas of the organization.

Responsibilities

• HR Support
  • Run assigned employee and contractor payrolls
  • Maintain employee files and data in the HRIS and other organizational systems.
  • Prepare employee‑facing or internal documentation related to routine employee relations matters, such as leaves, accommodations, employment verifications, etc.
  • Help execute and communicate routine employee‑facing initiatives such as insurance open enrollment, benefits engagement, company intranet updates, etc.
  • Contribute to company policies/documentation related to employment law.
  • Complete required federal/state/local paperwork and reporting as assigned.
• IT Support
  • Manage company laptop inventory by setting up equipment for new hires, coordinating new equipment orders as needed, and maintaining the MDM system.
  • Help employees troubleshoot simple/common equipment issues, coordinate service if/when needed, and arrange for the disposal of broken/defunct equipment.
  • Become a subject matter expert for assigned SaaS platforms and serve as the initial point of contact for employees who need assistance.
  • Help organize and track company SaaS subscriptions.
• Admin/Office Support
  • Sort office mail at least twice per week, scanning, distributing, filing, and shredding as needed.
  • Keep office organized and stocked with needed supplies.
  • Act as point person for routine office maintenance.

Desired Skills

• Confidence and professionalism to interact with colleagues at all levels of the organization
• Unchallengeable integrity and tact when handling confidential or sensitive information
• Effective project planning - breaking broad goals into actionable steps, working through obstacles, and executing to completion
• Strong written communication skills for both person‑to‑person collaboration (e.g., email, meeting agendas) and formal documentation (company policies)
• Strong reading comprehension (e.g., to interpret employment law) and independent research skills
• Ability to analyze situations to identify core problems and propose multiple solutions
• Tech‑savvy and able to learn and navigate new systems independently
• Consistent organization and attention to detail with a "leave it better than you found it" mentality
• Intrinsic motivation to improve the company, systems, and yourself through feedback and continuous learning

General Qualifications

• Associate or Bachelor's degree, or 3 years experience in a professional office environment
• Working familiarity with Google Suite and/or Microsoft Office Suite and Apple equipment
• This is a Hybrid On‑Site role: you must be able to report to our downtown San Francisco office at least twice per week
• You must have current U.S. work authorization

Compensation and Benefits

Our targeted pay rate for this role is $25/hour; final offered compensation may depend on relevant experience. Benefits include hybrid work arrangement, competitive PTO, health, dental and vision insurance, 401k with 6% company match, as well as career growth and professional development opportunities.

While we are posting this position as a full‑time role (~40 hrs/week), we would also consider a reduced/part‑time schedule for an experienced candidate who requires less training and supervision.