Human Resources Operations Manager

HireIO, Inc.; California (MO); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Competitive base salary

Bonus

PTO

401K

Career growth opportunities

Job summary

HireIO, Inc. is looking for an experienced HR Operations Manager to manage internal HR processes, payroll, compliance, and immigration at our Bay Area HQ. The successful candidate will oversee onboarding and offboarding, maintain HR records, coordinate payroll, and ensure regulatory compliance.

Ideal candidates will have at least 5 years of experience in HR, a strong knowledge of U.S. employment laws, and project management skills. Additional perks include competitive salary, PTO, and 401K.

Qualifications

• 5+ years of HR Operations / People Operations experience.
• Strong understanding of U.S. employment laws and HR compliance.
• Experience handling payroll operations and HR systems.

Responsibilities

• Manage end-to-end employee and contractor onboarding/offboarding processes.
• Coordinate payroll processes for both internal employees and external contractors.
• Ensure compliance with U.S. federal and state labor laws.

Skills

HR Operations / People Operations experience

Understanding of U.S. employment laws

Project management skills

Attention to detail

Tools

HRIS systems

ADP

Gusto

BambooHR

Job description

We are looking for an experienced, hands‑on HR Operations Manager to help scale and manage our internal HR, contractor operations, payroll, compliance, and immigration processes in our Bay Area HQ.

Responsibilities

HR Operations & Employee Lifecycle

• Manage end‑to‑end employee and contractor onboarding/offboarding processes
• Maintain HR records, employment documentation, and internal HR systems
• Support employee relations and day‑to‑day HR operations
• Develop and improve HR SOPs, policies, and operational workflows

Payroll & Workforce Operations

• Coordinate payroll processes for both internal employees and external contractors
• Ensure accurate timesheet, invoicing, PTO, and compensation administration
• Partner with finance and external payroll vendors as needed
• Support multi‑state employment administration and compliance

Compliance & Employment Regulations

• Ensure compliance with U.S. federal and state labor laws
• Manage I‑9, E‑Verify, onboarding compliance, and employment documentation
• Support contractor compliance and workforce classification processes
• Maintain HR compliance across staffing and client‑facing workforce operations
• Work closely with immigration attorneys and employees on case tracking and documentation

HR Systems & Process Improvement

• Manage HRIS/payroll systems and improve operational efficiency
• Help build scalable HR operational infrastructure as the company grows
• Identify automation opportunities and process improvements

Qualifications

Must‑Have

• 5+ years of HR Operations / People Operations experience
• Experience supporting contractor workforce, staffing, consulting, or outsourcing environments
• Strong understanding of U.S. employment laws and HR compliance
• Experience handling payroll operations and HR systems
• Familiarity with immigration processes including OPT and H‑1B
• Strong organizational and project management skills
• High attention to detail and strong sense of ownership

Preferred

• Bilingual in English and Mandarin Chinese is a plus
• Experience in staffing agencies, consulting firms, EOR/payroll companies, or fast‑growing startups
• Experience managing multi‑state workforce compliance
• Familiarity with systems such as Rippling, ADP, Gusto, Deel, BambooHR, or similar
• Experience supporting international employees

What We’re Looking For

• Enjoys building operational systems and processes
• Thrives in fast‑paced, high‑growth environments
• Is highly responsive, organized, and detail‑oriented
• Can balance compliance, operations, and people support
• Is comfortable managing multiple ongoing cases simultaneously

Compensation

• Competitive base salary + bonus
• PTO
• 401K
• Career growth opportunities in a rapidly growing global company