People Operations Coordinator

FashionUnited; New York, Northern (NY, KY); Hybrid; USD 69,000 - 87,000; Full time

Benefits offered by this job

Performance-based Bonus

Competitive PTO

Contributory 401(k)

Gymshark Employee Discount

Long service awards

Multi-site fitness membership

Enhanced Family Leave plans

STD & LTD plans

Job summary

Gymshark is seeking a People Operations Coordinator in the US to own the employee lifecycle, ensure data accuracy across HR systems, and support compliance. You will partner with Payroll, Finance, Tech and external providers to deliver a seamless employee experience.

The role requires at least 2 years in HR/People Operations, strong Excel skills, and a proactive approach to process improvements while working in a hybrid New York City environment.

Qualifications

• 2+ years in HR, People Operations or similar people-focused admin role.
• Experience managing employee records and confidential information.
• Strong knowledge of HR systems and Excel.
• Excellent organizational skills with ability to manage multiple deadlines.
• Strong written and verbal communication with a customer-focused approach.
• Experience collaborating with stakeholders across teams.
• Proactive mindset to improve processes and adopt new technologies.

Responsibilities

• Manage end-to-end employee lifecycle including onboarding and leaver processes.
• Prepare employment documents and support compliance activities (I-9, background checks).
• Maintain accurate employee records across HR systems and ensure data integrity.
• Act as first point of contact for People Operations queries from employees and stakeholders.
• Partner with Payroll, Finance, Technology and external providers for smooth processes.
• Conduct audits and reporting to identify trends and improve data quality.
• Support system improvements, automation opportunities and AI-driven solutions to enhance employee experience.
• Create and maintain process documentation for global People teams.
• Contribute to People projects supporting Gymshark's growth.

Skills

HR data management

Microsoft Excel

Data accuracy

Stakeholder collaboration

Communication skills

Education

Bachelor's degree in HR/Business

Tools

ADP

Job description

At Gymshark, our people are at the heart of everything we do. We're looking for a People Operations Coordinator to deliver an exceptional employee experience by owning the administration and processes that support the employee lifecycle across the US business.

This is a fast-paced, detail-oriented role where no two days are the same. You'll be responsible for ensuring our people data is accurate, compliant and up to date, while partnering with teams across People, Payroll, Finance, Tech and external providers to deliver seamless support to employees.

We're looking for someone who combines strong operational excellence with a passion for continuous improvement, technology and employee experience. If you're data-driven, naturally organised and enjoy finding smarter ways of working, we'd love to hear from you

WHAT YOU'LL BE DOING:

• Managing the end-to-end employee lifecycle including onboarding, employment changes and leaver processes.
• Preparing employment documentation and supporting compliance activities, including I-9 verification and background checks.
• Maintaining accurate employee records across HR systems and ensuring data integrity at all times.
• Acting as the first point of contact for People Operations queries from employees and stakeholders.
• Partnering with Payroll, Finance, Technology and external providers to ensure smooth and compliant processes.
• Conducting regular audits and reporting to identify trends, improve data quality and support business decisions.
• Supporting system improvements, automation opportunities and AI-driven solutions to enhance employee experience.
• Creating and maintaining process documentation and knowledge resources to support consistency across global People teams.
• Contributing to People projects and initiatives that support Gymshark's continued growth and evolution

WHAT YOU'LL NEED:

Please note t his is a hybrid role partially based in our New York City office. All candidates must be local or willing to relocate. You must also be authorized to work in the United States .

• At least 2 years' experience within HR, People Operations or a similar people-focused administrative role.
• Experience managing employee records, HR administration and confidential information.
• Strong working knowledge of HR systems and Microsoft Office, particularly Excel.
• Confidence working with data, identifying discrepancies and maintaining high levels of accuracy.
• Excellent organisational skills with the ability to prioritise multiple deadlines in a changing environment.
• Strong written and verbal communication skills and a customer-focused approach.
• Experience working collaboratively with stakeholders across multiple teams.
• A proactive mindset with a desire to improve processes and embrace new technologies.

Nice to have:

• Experience using ADP, particularly within a PEO environment.
• Experience working within a global organisation.
• Bachelor's degree in Human Resources, Business or a related discipline.
• Experience within a high-growth, multi-site or retail environment

SALARY RANGE

This role has a salary range between $69,000-$86,500. We are committed to fair and consistent pay practices. The salary range shown represents the anticipated hiring range for this position and may vary depending on individual qualifications and internal equity

THE PERKS.

Standard benefits include:

• Performance-based Bonus opportunity
• Competitive PTO
• Contributory 401(k)
• Gymshark Employee Discount & long service awards
• Funded multi-site fitness membership
• Enhanced Family Leave plans
• STD & LTD plans

Note:

The bonus program and benefits have certain eligibility requirements. Gymshark reserves the right to amend these programs in whole or in part at any time without advance notice.

BELONGING AT GYMSHARK.

Our mission is to be a place where everyone belongs. We’re an equal opportunities employer, and for us that means we always strive to be as inclusive as possible in all aspects of employment, right from your application. We’re committed to finding reasonable adjustments* for candidates with specific needs or have a disability during our recruitment process, and all applicants will be considered fairly and equally. We do not tolerate discrimination of any kind. *If you’d like to request a reasonable adjustment please email [e-mail].

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