People & Office Coordinator — Flexible Schedule & Growth

CXG Holdings Inc; Town of Smithtown (NY); On-site; USD 42,000 - 51,000; Full time

Benefits offered by this job

Performance-based bonus

401(k) with company match

Paid time off

Paid holidays

Paid parental leave

Dental and vision insurance

Training and development

Job summary

CXG Holdings Inc. is seeking an HR & Office Coordinator in Smithtown, NY. This full-time, in-office role requires coordinating HR processes, maintaining records, and acting as a reliable hub for staff both in-office and remotely.

A strong focus on organization, communication, and follow-through will help keep the office running smoothly. You will manage onboarding, benefits enrollment, and PTO tracking, while supporting leadership and ensuring documents are accurate.

Qualifications

• Completed associate’s degree required; bachelor’s degree preferred.
• Strong organizational skills and consistent attention to detail.
• A warm, approachable manner and an interest in helping people work well together.
• Initiative, dependability, and a habit of following through without repeated reminders.
• Clear written and verbal communication.
• The ability to prioritize several requests and keep others informed of progress.
• Discretion when handling confidential employee, company, and client information.
• Proficiency with Microsoft Outlook, Word, and Excel; familiarity with Teams, SharePoint, and Word’s Track Changes is preferred.
• Experience in HR coordination, office administration, or administrative support preferred.

Responsibilities

• Build positive working relationships across in-office and remote teams.
• Be an approachable point of contact for everyday questions, requests, and coordination.
• Connect people with the right colleague or resource, communicate next steps, and follow up until requests are resolved.
• Step in with practical help when teammates need assistance with scheduling, documents, filing, or other administrative work.
• Coordinate Friday updates, employee recognition, work anniversaries, team lunches, and other opportunities for people to connect.
• Work with leadership to prioritize requests and keep shared tasks moving toward completion.
• Maintain accurate employee information, personnel files, and internal trackers.
• Track PTO requests, approvals, and balances; maintain employee schedules and shared calendars and flag coverage conflicts for managers.
• Coordinate onboarding and offboarding paperwork and logistics, helping new employees feel welcomed and prepared.
• Assist with job postings, interview scheduling, benefits enrollment logistics, and approved updates for payroll.
• Keep forms, checklists, and internal procedures current and follow up on missing information.
• Help prepare, format, proofread, and update letters, agreements, and internal documents under leadership’s direction.
• Use Track Changes and comparison features to prepare redlines and incorporate edits.
• Maintain organized files, consistent naming, and accurate versions.
• Collect and track forms, signatures, and supporting documents.
• Answer and direct calls, welcome visitors, and coordinate phone-system updates with our service provider.
• Handle supplies, mail, deliveries, meeting arrangements, and routine vendor coordination.
• Keep shared spaces organized and welcoming, notice what needs attention, and take initiative to address it.

Skills

Strong organizational skills

Attention to detail

Communication

Initiative

Microsoft Outlook proficiency

Microsoft Word proficiency

Microsoft Excel proficiency

Microsoft Teams familiarity

SharePoint familiarity

Education

Associate degree

Bachelor’s degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

SharePoint

Job description

CXG Holdings Inc. is seeking an HR & Office Coordinator in Smithtown, NY. This full-time, in-office role requires coordinating HR processes, maintaining records, and acting as a reliable hub for staff both in-office and remotely.

A strong focus on organization, communication, and follow-through will help keep the office running smoothly. You will manage onboarding, benefits enrollment, and PTO tracking, while supporting leadership and ensuring documents are accurate.