People & Culture HR Assistant

Essen Healthcare; New York (NY); On-site; USD 33,000 - 36,000; Full time

Job summary

Essen Health Care is seeking a detail-oriented HR Assistant to support our Human Resources department across recruitment, onboarding, employee records, and compliance. This role is vital to smooth HR operations in a multisite medical group serving diverse New York communities.

You will cover front desk duties, maintain records, prepare reports, coordinate HR projects, and respond to employee inquiries while upholding confidentiality and professional standards.

Qualifications

• Associates degree in Human Resources, Business Administration, or related field (preferred).
• 1–2 years of HR or administrative experience (internships acceptable).
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• High level of confidentiality and professionalism.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with HR databases and HRIS systems is a plus.
• Knowledge of labor laws and HR best practices is advantageous.
• Knowledge of Employee Benefits.

Responsibilities

• Covering the front desk and assisting with day-to-day operations of the HR functions such as answering the main HR phone line, Emails, mail and other duties
• Maintain employee records (soft and hard copies)
• Process documentation and prepare reports relating to personnel activities (grievances, performance evaluations, verification of employment, etc.)
• Coordinate HR projects (meetings, training, surveys, etc.) and take minutes
• Deal with employee requests regarding human resources issues, rules, and regulations
• Communicate with public services when necessary (e.g., benefits, tax authorities)
• Ensure HR documents are completed properly and filed accordingly
• Assist with planning and execution of HR-related events or initiatives

Skills

Org & time mgmt

Communication

Confidentiality

MS Office

HRIS familiarity

Labor laws

Employee benefits

Education

Associates degree in HR or related field

Tools

HRIS systems

Job description

Essen Health Care is seeking a detail-oriented HR Assistant to support our Human Resources department across recruitment, onboarding, employee records, and compliance. This role is vital to smooth HR operations in a multisite medical group serving diverse New York communities.

You will cover front desk duties, maintain records, prepare reports, coordinate HR projects, and respond to employee inquiries while upholding confidentiality and professional standards.