Executive Assistant

Essen Healthcare; Northern, New York (KY, NY); Hybrid; USD 75,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Retirement savings plan

Professional development opportunities

Job summary

Essen Health Care is seeking an Executive Assistant to provide high-level administrative support to senior executives. You will manage schedules, coordinate meetings, handle communications, and support projects to enhance productivity and efficiency.

Qualifications include a Master’s degree (preferred) and proven experience, with strong organizational, communication, and MS Office skills. The role may involve international travel and requires discretion and integrity.

Qualifications

• Experience as an Executive Assistant supporting senior-level executives.
• Strong organizational and time management skills.
• Excellent verbal and written communication.
• Proficiency with MS Office and productivity tools.
• Ability to work independently and maintain discretion.
• High level of integrity handling confidential information.
• Ability to meet tight deadlines.
• Preferred: familiarity with project management tools and event planning.
• Overtime availability as needed.

Responsibilities

• Calendar Management: Maintain and manage executive schedules, including meetings and travel.
• Communication Handling: Serve as primary contact for internal/external communications for executives.
• Meeting Coordination: Prepare agendas, take notes, follow up on action items.
• Travel Arrangements: Organize domestic/international travel and itineraries.
• Document Preparation: Prepare and edit reports/presentations and maintain records.
• Project Support: Assist in planning and tracking projects with data analysis as needed.
• Expense Management: Prepare and submit expense reports; monitor budgets.
• Confidentiality & Discretion: Handle sensitive information professionally.
• Relationship Management: Liaise with stakeholders, clients, and vendors.

Skills

Executive support

Calendar management

Communication

Time management

Discretion

Independent work

Attention to detail

Project coordination

Event planning

Education

Master’s degree in business administration or related field

Tools

Microsoft Office Suite

Job description

Overview

Essen Health Care is the largest privately held, multispecialty medical group in New York, providing high-quality, compassionate care to some of the state’s most vulnerable and underserved residents.

Founded in 1999, we’ve grown from a single primary care office into a network of 50+ locations offering urgent care, primary care and specialty services, from women’s health to endocrinology and psychiatry. We also provide nursing home support, care management, and in-home care through our Essen House Calls program. Guided by a Population Health model, our team of 500+ providers deliver care in-person, at home, or via telehealth, ensuring patients get the support they need when and where they need it.

We’re looking for talented, motivated individuals to join our growing team. Whether you’re a medical provider, administrator, or operations professional, there’s a career here for you. Join us in making a real difference in the health of our community.

Job Summary

The Executive Assistant will provide high-level administrative support to senior executives within the organization. This role requires excellent organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The Executive Assistant will be responsible for managing schedules, coordinating meetings, handling communications, and supporting various projects to enhance productivity and efficiency.

Responsibilities

1. Calendar Management: Maintain and manage executive schedules, including scheduling meetings, appointments, and travel arrangements.

2. Communication Handling: Act as the primary point of contact for internal and external communications on behalf of executives. Handle phone calls, emails, and correspondence with professionalism and confidentiality.

3. Meeting Coordination: Arrange and coordinate meetings, including preparing agendas, documenting meeting notes, and ensuring follow-up on action items.

4. Travel Arrangements: Organize domestic and international travel plans, including flights, accommodations, and itineraries. Ensure all travel details are well-coordinated and communicated.

5. Document Preparation: Prepare, review, and edit reports, presentations, and other documents. Maintain organized records and filing systems.

6. Project Support: Assist in the planning, execution, and tracking of various projects. Provide research, data analysis, and support as needed.

7. Expense Management: Prepare and submit expense reports in a timely manner. Track and manage expense budgets for executive-related activities.

8. Confidentiality & Discretion: Handle sensitive and confidential information with the utmost discretion and professionalism.

9. Relationship Management: Liaise with key stakeholders, clients, and vendors on behalf of executives. Build and maintain relationships within and outside the organization.

Salary: $75,000-$100,000

Qualifications

• Master’s degree in business administration or a related field (preferred).

• Proven experience as an Executive Assistant or similar role, supporting senior-level executives.

• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.

• Strong verbal and written communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with other productivity tools.

• Ability to work independently, take initiative, and anticipate executive needs.

• High level of integrity and discretion in handling confidential information.

• Strong attention to detail and ability to work under tight deadlines.

Preferred Skills:

• Familiarity with project management tools and software.

• Experience in event planning or coordination.

• Ability to adapt to a fast-paced, dynamic work environment.

• Knowledge of specific industry or sector (if applicable).

This position may require occasional overtime or availability outside of regular working hours to accommodate executive schedules or time-sensitive tasks.

Compensation & Benefits:

• Competitive salary

• Health, dental, and vision insurance

• Paid time off

• Retirement savings plan

• Professional development opportunities

Essen Healthcare is an EEO

Equal Opportunity Employer

Equal Opportunity Employer

ESSEN HEALTH CARE IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER

Essen Health care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically diverse population.