Onboarding Coordinator-Hybrid

Essen Health Care; New York (NY); Hybrid; USD 28,929 - 35,817; Full time

Job summary

Essen Health Care is seeking an Onboarding Coordinator to ensure a smooth onboarding process for new hires. This hybrid role involves coordinating onboarding tasks, communicating with various teams, and ensuring compliance with hiring policies.

The ideal candidate will have 2+ years of experience in HR or onboarding, strong organizational skills, and be proficient with onboarding systems like iCIMS. This role plays a critical part in integrating new employees into our organization.

Hourly wage ranges from $21.00 to $26.00.

Qualifications

• 2+ years of HR, onboarding, or talent operations experience, preferably in healthcare.
• Ability to manage multiple deadlines seamlessly.
• Able to work independently in a hybrid environment.

Responsibilities

• Coordinate and track onboarding tasks for new hires.
• Conduct Day 1 onboarding sessions virtually or in-person.
• Ensure compliance with onboarding policies.

Skills

Strong organizational skills

Communication skills

Experience with onboarding systems

Attention to detail

Proficiency in Microsoft Office

Tools

iCIMS

ADP

Paycom

NetSuite

Zoom

Teams

Job description

Essen Health Care is the largest privately held, multispecialty medical group in New York, providing high-quality, compassionate care to some of the state’s most vulnerable and underserved residents.

Founded in 1999, we’ve grown from a single primary care office into a network of 50+ locations offering urgent care, primary care and specialty services, from women’s health to endocrinology and psychiatry. We also provide nursing home support, care management, and in-home care through our Essen House Calls program. Guided by a Population Health model, our team of 500+ providers deliver care in-person, at home, or via telehealth, ensuring patients get the support they need when and where they need it.

We’re looking for talented, motivated individuals to join our growing team. Whether you’re a medical provider, administrator, or operations professional, there’s a career here for you. Join us in making a real difference in the health of our community.

Position Title

Onboarding Coordinator

Job Summary

The Onboarding Coordinator plays a vital role in welcoming and integrating new employees into the organization. This position ensures a smooth, compliant, and engaging onboarding experience for both clinical and non‑clinical hires. Working in a hybrid capacity, the Specialist coordinates preboarding, documentation, system access, orientation scheduling, and cross‑functional communication with recruiting, IT, training, and compliance teams.

Responsibilities

• Coordinate and track onboarding tasks for new hires, including document collection, background checks, and system setup.
• Send welcome emails, instructions, and orientation materials in advance of start dates.
• Liaise with Recruiting, Credentialing, and IT to ensure timely profile creation (e.g., HRIS, LMS, timekeeping tools).
• Conduct Day 1 onboarding sessions (virtual or in‑person) and facilitate I‑9 verifications.
• Ensure compliance with onboarding policies, including federal/state verification requirements and internal checklists.
• Update onboarding trackers and maintain accurate employee records in systems like iCIMS or other ATS/HRIS platforms.
• Support quarterly audits, visa verification reviews, and reporting needs. Deliver excellent service and communication to new hires and internal teams.

Qualifications

• 2+ years of HR, onboarding, or talent operations experience (healthcare experience preferred)
• Strong organizational and communication skills
• Familiarity with onboarding systems (e.g., iCIMS, ADP, Paycom, NetSuite)
• Ability to manage multiple deadlines while maintaining attention to detail
• Proficiency in Microsoft Office and virtual platforms (Zoom, Teams)
• Able to work independently in a hybrid environment with minimal supervision

Work Environment

Hybrid combination of remote work and in‑person support at designated office(s). Occasional in‑person attendance for New Joiner Orientation and I‑9 verification required.

$21.00-$26.00 an hour

Essen Health Care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically‑diverse population.