People & Culture Coordinator

Suna Solutions; San Diego (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

Suna Solutions in San Diego is seeking a People & Culture Coordinator to support the P&C team and help drive efficient HR processes. This role maintains personnel files, updates HRIS, handles inquiries, and supports benefits and onboarding activities.

The candidate will assist with reporting across Paylocity, Lattice, and Greenhouse, participate in audits, and help with compliance tasks. Onsite work hours are 8:00 a.m. to 5:00 p.m., Monday to Friday.

Qualifications

• Bachelor’s degree in Business, Communications, Psychology or related major. GPA above 3.0 strongly preferred.
• 6+ months of experience in an office setting or People & Culture (HR) role.
• Experience learning software systems. HRIS experience a plus.
• Desire to learn and grow in a People & Culture role.
• Handles sensitive and confidential information with discretion at all times.
• Demonstrates strong documentation skills and proficiency with Microsoft Office Suite.
• Demonstrates excellent written and verbal communication skills.
• Demonstrates careful attention to detail and thoroughly proofs communication prior to sending.
• Demonstrates excellent organization and prioritization, ability to meet deadlines.
• Self-motivated, efficient and detail oriented.
• Works well independently and as part of a team.
• Professional demeanor with flexibility, strong process orientation, analytical/problem-solving ability, good judgment and business focus.
• Basic knowledge of office equipment.
• Strong collaborative drive and interpersonal skills.
• Strong initiative and prioritization skills.
• Trustable judgement and analytical problem-solving skills.
• Effective execution and decision making.
• Champion of change and promotes innovation.
• Strong written and verbal communication skills.
• Some lifting required.
• U.S. Citizenship or Permanent Residency Required.
• Onsite Monday through Friday 8:00 a.m. to 5:00 p.m.

Responsibilities

• Prepares and maintains employee personnel files ensuring accuracy and confidentiality.
• Updates HRIS (Paylocity) with employee information changes, new hires, and status changes.
• Assists with the P&C team helpdesk inbox and responds to employee inquiries.
• Administers background checks (new hire and driver checks).
• Completes I-9 forms and E-Verify for new employees.
• Prepares regular and ad-hoc reporting using P&C Systems (Paylocity, Lattice, Greenhouse).
• Conducts regular and ad-hoc audits.
• Assists with compliance reporting and tracking as assigned.
• Support additional areas of People & Culture as needed.
• Assists with interview scheduling and candidate communication.
• Assists with posting job requisitions in ATS (Greenhouse) and maintaining Cal Jobs updates as needed.
• Assists with benefits data entry and HRIS updates.
• Administers the Fitness & Wellness Reimbursement Program.
• Supports open enrollment processes and communication efforts.
• Assists with various benefits-related special projects, including wellness discount program.
• Assists with onboarding and offboarding processes.
• Maintains employee changes in talent management system (Lattice).
• Assists with talent management special projects.
• Acts as the primary back-up for the front desk receptionist.
• Performs additional tasks, duties, and special projects as needed.

Skills

Office experience

MS Office proficiency

Strong communication

Attention to detail

Organizational skills

Teamwork

Discretion with confidential info

Problem-solving

Proactive work ethic

Flexible

Education

Bachelor's degree in Business, Communications, Psychology or related major

Tools

Paylocity

Lattice

Greenhouse

Job description

The People & Culture Coordinator will provide support to the company and the People & Culture team. This position is intended to support the overall effectiveness and efficiency of the organization. Enhancing cohesiveness and maintaining team morale is a responsibility of all our team members, as is the ambition for self-improvement and talent development. Through this dedication to unity and professional advancement, each team member is directly impacting the successful outcome of deliverables and setting the tone for our core values of delivering excellence, pushing boundaries, and empowering people.

Responsibilities:

• Prepares and maintains employee personnel files ensuring accuracy and confidentiality
• Updates HRIS (Paylocity) with employee information changes, new hires, and status changes
• Assists with the P&C team helpdesk inbox and responds to employee inquiries
• Administers background checks (new hire and driver checks)
• Completes I-9 forms and E-Verify for new employees
• Prepares regular and ad-hoc reporting using P&C Systems (Paylocity, Lattice, Greenhouse, etc.)
• Conducts regular and ad-hoc audits
• Assists with compliance reporting and tracking as assigned
• Support additional areas of People & Culture as needed (employee communications, compliance, training, safety, etc.)
• Assists with interview scheduling and candidate communication
• Assists with posting job requisitions in ATS (Greenhouse) and maintaining Cal Jobs updates as needed
• Assists with benefits data entry and HRIS updates
• Administers the Fitness & Wellness Reimbursement Program
• Supports open enrollment processes and communication efforts
• Assists with various benefits-related special projects, including wellness discount program
• Assists with various onboarding and offboarding processes
• Maintains employee changes in talent management system (Lattice)
• Assists with talent management special projects
• Acts as the primary back-up for the front desk receptionist
• Performs additional tasks, duties, and special projects as needed

Qualifications:

• Bachelor’s degree in Business, Communications, Psychology or related major. GPA above 3.0 strongly preferred.
• 6+ months of experience in an office setting or People & Culture (Human Resources) role
• Experience learning software systems. Experience with HRIS a plus.
• Desire to learn and grow in a People & Culture role.
• Handles sensitive and confidential information with discretion at all times.
• Demonstrates strong documentation skills and proficiency with Microsoft Office Suite.
• Demonstrates excellent written and verbal communication skills.
• Demonstrates careful attention to detail and thoroughly proofreads all communication prior to sending.
• Demonstrates excellent organization skills with the ability to effectively plan and prioritize, including taking initiative and meeting deadlines.
• Self-motivated, efficient and detail oriented.
• Works well independently and as part of a team.
• Professional demeanor with a high degree of flexibility, strong process orientation, analytical and problem-solving ability, good judgment, and strong business focus.
• Basic knowledge of office equipment such as faxes, computers, phones, copiers, and printers.
• Strong collaborative drive and interpersonal skills.
• Strong initiative, proactive work ethic and prioritization skills.
• Trustable judgement and analytical problem-solving skills.
• Effective execution and decision making.
• Champion of change and promotes innovation.
• Strong written and verbal communication skills.
• Some lifting required.
• U.S. Citizenship or Permanent Residency Required.
• Onsite Monday through Friday 8:00 a.m. to 5:00 p.m. with one hour lunch break.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:

Suna Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Applicants, with criminal histories, are considered in a manner that is consistent with local, state, and federal laws.

REQUESTING AN ACCOMODATION

Suna Solutions is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Suna Solutions and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired.

PAY TRANSPARENCY POLICY STATEMENT

Compensation for roles at Suna Solutions varies depending on a wide array of factors including but not limited to the specific client, office or remote location, role, skill set and level of experience. As required by local law, Suna Solutions provides a reasonable pay scale to include the hourly or salary range that Suna Solutions reasonably expects to pay for roles that may be hired in California, Colorado, New York City or Washington as set forth below.