Assistant Manager (Admin Operation)

Essen Medical Associates; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

Essen Medical Associates is hiring an Assistant Manager to oversee teams of home-based providers delivering primary care for older adults. The role involves leading operations, enhancing service quality, and managing staff while focusing on performance and patient satisfaction. Candidates should possess a Master’s degree and relevant supervisory experience. Fluency in Spanish and English is preferred. The role supports a diverse and underserved population in New York, emphasizing innovation in healthcare delivery.

Qualifications

• 5-6 years in a supervisory or management role.
• Experience planning, implementing and executing large scale projects.
• Experience with managing Remote Staff.
• Previous experience in Call Center, scheduling logistics, social services, or Front Desk Operations.
• Knowledge of community resources and services in New York City.

Responsibilities

• Lead and coach a team of non-clinical staff members.
• Conduct performance reviews and manage human resource topics.
• Review quality dashboards and coach on encounter documentation.
• Lead team addressing escalated patient inquiries and complaints.
• Assist in preparing performance reports for management.

Skills

Fluent in Spanish and English

Excellent communication and public speaking skills

Strong organizational and time management skills

Cultural sensitivity and ability to work with diverse populations

Proficiency in motivational interviewing and health coaching techniques

Education

Master's degree in business management and/or Health Care Administration

Tools

Electronic Health Records (EHR)

Job description

Overview

At Essen Health Care, we care for that!

As the largest privately held multispecialty medical group in the Bronx, we provide high‑quality, compassionate, and accessible medical care to some of the most vulnerable and under‑served residents of New York State. Guided by a Population Health model of care, Essen has five integrated clinical divisions offering urgent care, primary care, and specialty services, as well as nursing home staffing and care management. Founded in 1999, our over 20‑year commitment has fueled an unwavering dedication toward innovating a better healthcare delivery system. Essen has expanded from a single primary‑care office to an umbrella organization offering specialties from women’s health to endocrinology, from psychiatry to a vast array of other specialties. All clinical services are offered via telehealth or in‑person at over 35 medical offices and at home through the Essen House Calls program.

Essen Health Care is the place Where Care Comes Together! We are looking for the most talented and effective individuals to join our rapidly growing company. With over 1,100 employees and 400+ Practitioners, we care for over 250,000 patients annually in New York City and beyond. From medical providers to administration & operational staff, there is a career here for you. Join our team today!

Job Summary

The Assistant Manager will support a team of home‑based providers (NPs, PAs, physicians) focused on value‑based primary care for older adults. While serving as the lead day‑to‑day operations coordinator for patient scheduling logistics, ensuring high‑quality customer service, and achieving performance targets, this role involves supervising staff, analyzing metrics, and implementing best practices to enhance team productivity and customer satisfaction.

This position is ideal for individuals looking to make a meaningful impact in the healthcare field while working in a supportive team environment. You’ll be part of an organization that has demonstrated over 25 years of commitment to innovating healthcare delivery for underserved communities, with opportunities to grow alongside our rapidly expanding multispecialty medical group.

Responsibilities

Administrative Leadership: Leading and coaching a team of non‑clinical staff members to align priorities with the program’s goals.

Teams with management oversight include Call Center Agents, Scheduling Coordinators, DME Coordinators, and Front Desk Associates. Provide guidance, training, and support to ensure performance standards are met.

Staff Management: Conducting performance reviews, managing human resource topics, and fostering a culture of innovation and open dialogue within the organization. Track key performance indicators (KPIs) and analyze call metrics and referrals to identify areas of improvement and drive results.

Quality Assurance: Review quality dashboards, coaching on encounter documentation, standard work protocols, and using data‑driven tools to improve patient outcome and service experience. Conduct regular audits of calls and provide constructive feedback to team members to enhance service quality.

Patient Interaction: Lead team addressing escalated patient‑customer inquiries and complaints, ensuring timely resolution and satisfaction.

Reporting: Assist in preparing performance reports for management, highlighting trends and recommendations for improvement.

Other Duties: Projects or tasks assigned by House Calls Management.

Program Management & Strategy: Participate in strategic planning, program development, and budget management. Foster collaboration across clinical operations, IT, and finance teams.

Program Development: Participate in leadership teams to enhance the care model through various projects, and establishing partnerships with healthcare providers, insurance companies, and technology vendors.

Qualifications

• Master's degree in business management and/or Health Care Administration is preferred.
• 5-6 years in a supervisory or management role.
• Experience planning, implementing and executing large scale projects.
• Experience with managing Remote Staff.
• Familiarity with Electronic Health Records (EHR).
• Previous experience in Call Center, scheduling logistics, social services, or Front Desk Operations.
• Bilingual: Fluent in Spanish and English (Preferred).
• Excellent communication and public speaking skills.
• Knowledge of community resources and services in New York City.
• Strong organizational and time management skills.
• Cultural sensitivity and ability to work with diverse, underserved populations.
• Proficiency in motivational interviewing and health coaching techniques.

Equal Opportunity Employer

Essen Health Care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically diverse population.