People Coordinator

CoolWorks P.O. Box 383, Morrison, CO; Big Sky (MT); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

401k eligibility

Discounted Employee Housing

Paid Time Off

Voluntary insurance options

Life insurance & disability

Retail discounts

Job summary

Spanish Peaks Mountain Club seeks a detail-oriented People Coordinator to support the People & Culture team in a fast-paced hospitality setting. You will handle onboarding, HR inquiries, and recruitment coordination, while also managing associate housing logistics and engagement initiatives.

The role emphasizes professionalism, confidentiality, and a welcoming workplace culture with on-site responsibilities in Big Sky, Montana and related office duties in Bozeman.

Qualifications

• 1–3 years of HR, hospitality ops, recruiting, or related admin experience.
• Strong interpersonal and communication skills with a people-first mindset.
• Highly organized with ability to manage multiple priorities and meet deadlines.
• Ability to handle confidential information with discretion.

Responsibilities

• Serve as first point of contact for onboarding, benefits, policies, and HR procedures.
• Assist full-cycle onboarding including background checks, I-9, documentation, and orientation.
• Support recruitment for domestic, J-1 Work & Travel, and H-2B associates.
• Maintain accurate HRIS and files in compliance with processes.
• Assist with benefits enrollment and associate inquiries.
• Coordinate associate engagement activities, training, recognition, and events.
• Coordinate exit interviews and offboarding logistics.
• Assist with housing logistics, communications, and housing transitions.
• Provide general admin support to the People Department.

Skills

People-centric

Highly organized

Communication skills

Confidentiality

Multitasking

Tools

Microsoft Office Suite

ADP HRIS

Job description

Spanish Peaks Mountain Club is seeking a detail-oriented, approachable, and highly organized People Coordinator to support our People & Culture team. This role plays an important part in creating a positive associate experience by providing high-touch HR support, coordinating recruitment and onboarding activities, supporting associate housing logistics, and assisting with associate engagement initiatives.

The ideal candidate is people-centric, thrives in a fast-paced hospitality environment, demonstrates a high level of professionalism and confidentiality, and is passionate about creating a welcoming and positive workplace culture.

Key Responsibilities

Human Resources Support

• Serve as a first point of contact for associate questions related to onboarding, benefits, policies, and general HR procedures.

• Assist with the full-cycle onboarding process, including background checks, I-9 verification, new-hire documentation, and orientation scheduling.

• Support full-cycle recruitment for domestic, J-1 Work & Travel, and H-2B associates, including candidate coordination, pre-arrival communication, and onboarding.

• Maintain accurate associate records within the HRIS and department files while ensuring compliance with internal processes and applicable requirements.

• Assist with benefits enrollment, associate questions, and communication of available programs and resources.

• Support the execution of People & Culture programs, including associate engagement activities, training sessions, recognition programs, and associate events.

• Coordinate exit interviews and offboarding logistics for departing associates.

• Coordinate associate shuttle communications and seasonal updates in partnership with the transportation provider.

• Assist with recruiting events, job fairs, orientations, and other People Department initiatives.

• Support the Director of People with HR projects, reporting, documentation, and process improvements.

• Provide general administrative support to the People Department as needed.

Associate Housing Coordination

• Partner with the Director of People and Property Management team to coordinate seasonal and year-round associate housing logistics.

• Communicate housing assignments, move-in and move-out timelines, housing expectations, and policies to associates.

• Maintain accurate housing rosters and regularly track occupancy, vacancies, arrivals, and departures.

• Assist with housing documentation, associate communications, and seasonal housing transitions.

• Help ensure housing concerns and associate questions are routed to the appropriate team member for timely resolution.

Preferred Qualifications

• 1–3 years of experience in human resources, hospitality operations, recruiting, or a related administrative role.

• Strong interpersonal and communication skills with a people-first mindset.

• Highly organized with the ability to manage multiple priorities accurately and meet deadlines.

• Strong attention to detail and follow-through.

• Proficiency in Microsoft Office Suite; familiarity with ADP or similar HRIS platforms is preferred.

• Ability to handle confidential and sensitive information with professionalism and discretion.

• Previous experience with associate housing, international recruitment, or logistics coordination is a plus.

• Genuine interest in hospitality, private club operations, and working within a resort community.

Work Environment & Expectations

• This position is primarily based on-site at Spanish Peaks Mountain Club in Big Sky, Montana, with work as needed from the People Department offices in Bozeman, Montana.

• Regular in-person interaction with associates, managers, candidates, and new hires is an essential component of the position.

• Occasional evening or weekend availability may be required during peak recruitment, onboarding, orientation, or housing transition periods.

• The position may involve limited walking through associate housing facilities and outdoor areas.

• The People Coordinator is expected to represent the People Department with professionalism, discretion, responsiveness, and a service-oriented approach.

Benefits:

• Competitive Health, Dental, Vision Insurance Options

• 401k eligibility and bi-weekly match

• Discounted Employee Housing

• Paid Time Off

• Other voluntary insurance benefits available

• Company paid employee life insurance, short term disability, and long term disability

• Discounts to over 1000 retailers through ADP LifeMart and Expert Voice