People Coordinator

Spanish Peaks Mountain Club; Big Sky (MT); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health, Dental & Vision Insurance

401k with Bi-weekly Match

Paid Time Off

Job summary

Spanish Peaks Mountain Club in Big Sky, MT seeks a detail-oriented People Coordinator to support the People & Culture team. You will handle HR support, onboarding, recruitment, and housing logistics to create a welcoming workplace.

The role emphasizes confidentiality, professionalism, and a culture of hospitality; on-site work with some office presence in Bozeman may be required.

Qualifications

• 1–3 years of experience in human resources, hospitality operations, recruiting, or a related administrative role.
• Strong interpersonal and communication skills with a people-first mindset.
• Highly organized with the ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office; familiarity with ADP or similar HRIS platforms is preferred.
• Discretion handling confidential information.

Responsibilities

• Provide HR support including onboarding, benefits, policies, and procedures.
• Assist full-cycle onboarding: background checks, I-9, new-hire docs, orientation scheduling.
• Coordinate recruitment for domestic and special programs; manage candidate communications.
• Maintain accurate associate records in the HRIS and files.
• Support housing logistics and associate engagement activities.
• Assist with HR projects, reporting, and process improvements.
• Provide general administrative support to the People Department.

Skills

HR experience

Hospitality operations

Recruiting

Tools

Microsoft Office

ADP HRIS

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Year Round Professional Spanish Peaks, Big Sky, MT, US

Position Summary

Spanish Peaks Mountain Club is seeking a detail-oriented, approachable, and highly organized People Coordinator to support our People & Culture team. This role plays an important part in creating a positive associate experience by providing high-touch HR support, coordinating recruitment and onboarding activities, supporting associate housing logistics, and assisting with associate engagement initiatives.

The ideal candidate is people-centric, thrives in a fast-paced hospitality environment, demonstrates a high level of professionalism and confidentiality, and is passionate about creating a welcoming and positive workplace culture.

Key Responsibilities

Human Resources Support

• Serve as a first point of contact for associate questions related to onboarding, benefits, policies, and general HR procedures.
• Assist with the full-cycle onboarding process, including background checks, I-9 verification, new-hire documentation, and orientation scheduling.
• Support full-cycle recruitment for domestic, J-1 Work & Travel, and H-2B associates, including candidate coordination, pre-arrival communication, and onboarding.
• Maintain accurate associate records within the HRIS and department files while ensuring compliance with internal processes and applicable requirements.
• Assist with benefits enrollment, associate questions, and communication of available programs and resources.
• Support the execution of People & Culture programs, including associate engagement activities, training sessions, recognition programs, and associate events.
• Coordinate exit interviews and offboarding logistics for departing associates.
• Coordinate associate shuttle communications and seasonal updates in partnership with the transportation provider.
• Assist with recruiting events, job fairs, orientations, and other People Department initiatives.
• Support the Director of People with HR projects, reporting, documentation, and process improvements.
• Provide general administrative support to the People Department as needed.

Associate Housing Coordination

• Partner with the Director of People and Property Management team to coordinate seasonal and year-round associate housing logistics.
• Communicate housing assignments, move-in and move-out timelines, housing expectations, and policies to associates.
• Maintain accurate housing rosters and regularly track occupancy, vacancies, arrivals, and departures.
• Assist with housing documentation, associate communications, and seasonal housing transitions.
• Help ensure housing concerns and associate questions are routed to the appropriate team member for timely resolution.

Preferred Qualifications

• 1–3 years of experience in human resources, hospitality operations, recruiting, or a related administrative role.
• Strong interpersonal and communication skills with a people-first mindset.
• Highly organized with the ability to manage multiple priorities accurately and meet deadlines.
• Strong attention to detail and follow-through.
• Proficiency in Microsoft Office Suite; familiarity with ADP or similar HRIS platforms is preferred.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Previous experience with associate housing, international recruitment, or logistics coordination is a plus.
• Genuine interest in hospitality, private club operations, and working within a resort community.

Work Environment & Expectations

• This position is primarily based on-site at Spanish Peaks Mountain Club in Big Sky, Montana, with work as needed from the People Department offices in Bozeman, Montana.
• Regular in-person interaction with associates, managers, candidates, and new hires is an essential component of the position.
• Occasional evening or weekend availability may be required during peak recruitment, onboarding, orientation, or housing transition periods.
• The position may involve limited walking through associate housing facilities and outdoor areas.
• The People Coordinator is expected to represent the People Department with professionalism, discretion, responsiveness, and a service-oriented approach.
• Competitive Health, Dental, Vision Insurance Options
• 401k eligibility and bi-weekly match
• Discounted Employee Housing
• Paid Time Off
• Other voluntary insurance benefits available
• Company paid employee life insurance, short term disability, and long term disability
• Discounts to over 1000 retailers through ADP LifeMart and Expert Voice