Mission-Critical Operations Specialist for Government Programs

CATHEXIS; Virginia (MN); On-site; USD 105,000 - 125,000; Full time

Benefits offered by this job

Performance Bonuses

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Life Insurance

Paid Time Off

11 Federal Holidays

Parental Leave

Commuter Benefits

Disability Insurance

Training & Development

Wellness Program

Community Outreach Initiatives

Job summary

CATHEXIS is looking for a dynamic Business Operations Specialist to join our team on-site at the Pentagon in Arlington, VA. You will own the operational backbone of the SSC Task Force, coordinating workflow, scheduling, reporting cycles, and stakeholder communications to enable analysts to focus on the SSC review work.

The role requires a Secret DoW clearance, a relevant Bachelor's degree or equivalent experience, and at least two years in business or program operations.

Qualifications

• Bachelor's degree or equivalent professional experience in a related field.
• Minimum of 2 years of professional experience in business operations, program operations, or administrative/executive support, including government or military leadership offices.

Responsibilities

• Serve as the primary operations and administrative specialist, overseeing daily workflow, resourcing, and scheduling across SSC priorities.
• Coordinate scheduling, logistics, and read-ahead materials for team meetings and leadership briefings.
• Track taskers, suspenses, deliverables, and action items with status trackers and risk flags.
• Oversee document quality control and formatting for briefing materials and reports.
• Manage inputs for recurring reporting cycles (NDAA 557, GAO) and data calls.
• Own records, taxonomy, version control, and SharePoint site administration.
• Coordinate travel, calendars, room reservations, and access for staff and stakeholders.
• Prepare meeting agendas, capture minutes, and drive action-item closure.
• Support onboarding, clearance, equipment provisioning, and stakeholder communications.
• Draft, format, and route official memoranda and taskers.
• Support data organization for analytic products and program information.
• Provide broader operations support including budgeting, resourcing, and procurement.

Skills

MS Office Suite

SharePoint

Analytical thinking

Written and verbal communication

Education

Bachelor's Degree in Business Administration / Operations Management / Public Policy or related field

Tools

SharePoint

Job description

CATHEXIS is looking for a dynamic Business Operations Specialist to join our team on-site at the Pentagon in Arlington, VA. You will own the operational backbone of the SSC Task Force, coordinating workflow, scheduling, reporting cycles, and stakeholder communications to enable analysts to focus on the SSC review work.

The role requires a Secret DoW clearance, a relevant Bachelor's degree or equivalent experience, and at least two years in business or program operations.