Office Coordinator

CATHEXIS; Washington (District of Columbia); On-site; USD 100,000 - 115,000; Full time

Benefits offered by this job

Performance Bonuses

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan (Traditional and ROTH)

Life Insurance

Paid Time Off

11 Federal Holidays

Parental Leave

Commuter Benefits

Short Term & Long Term Disability

Training & Development

Wellness Program

Community Outreach Initiatives

Job summary

CATHEXIS is seeking an Office Coordinator to support the Office of the Under Secretary of Defense, Personnel and Readiness. This on-site role at the Pentagon requires DoD experience and an active Secret clearance with potential upgrade to TS.

You will manage calendars, tasking, and forum logistics while coordinating with senior leaders and Pentagon stakeholders. Responsibilities include preparing materials, coordinating events, tracking RSVPs, and maintaining SharePoint sites.

Qualifications

• Active Secret DoD Clearance is required with the ability to upgrade to a TS Clearance.
• Bachelor's degree in a relevant field.
• Experience supporting the DoD or military environment is preferred.
• Experience with CATMS, ETMS2, TMT or similar task management systems.
• Experience with MS Office suite including Excel and SharePoint.

Responsibilities

• Review, edit, and proofread senior leader materials.
• Manage senior leader calendars and RSVP tracking.
• Coordinate day-of meeting logistics and name tents.
• Ensure timely submission and quality control of forum materials.
• Write and coordinate forum summaries of conclusions.
• Manage forum SharePoint sites and access controls.
• Track office taskers and suspense dates with Pentagon stakeholders.
• Use CATMS or similar systems to assign, route, monitor, and close tasks.

Skills

Calendar management

Administrative support

Independent work

Communication

Education

Bachelor's degree

Degree in English/Journalism/Political Science

Tools

CATMS

ETMS2

TMT

SharePoint

MS Office

Job description

Team CATHEXIS elevates the government contracting experience through rapid response, deep skill, and thoughtful problem-solving and communication. Our core capabilities are our top-tier program and project management, data analytics, and audit services, the backbone of which is our integrated approach to operational excellence.

You worked hard to get to where you are. You strive to make every day better than the day before. So do we. Team CATHEXIS operates with an all-in mindset. We are working together to create a company that supports our shared values and individual goals. Our values are centered around leading with integrity, owning the outcome, growing together, and moving with purpose in everything we do for our employees, customers, partners, and communities. We believe success is best when we listen and lead with empathy; model high standards of ethics to provide a rewarding candidate experience; work hard, have fun, and appreciate the strengths we all bring to the team; and empower our employees to create innovative and trusted results.

We are looking for a dynamicOffice Coordinator to join our team! The Program Analyst will support the Office of the Under Secretary of Defense, Personnel and Readiness by performing a variety of technical, managerial, and/or administrative project tasks.

This position will be onsite at the Pentagon daily.

Responsibilities

The responsibilities include, but are not limited to:

• Reviewing, editing, and proofreading senior leader forum read-ahead materials
• Managing and coordinating senior leader calendars
• Tracking and coordinating senior leader RSVPs for all DoD senior leader forums (including but not limited to Deputy’s Management Action Group, Deputy’s Workforce Council, Secretary’s Large Group, etc.)
• Coordinating day-of meeting logistics (setting up telecommunication connections, making seating charts, and coordinating name tents)
• Managing deliverable schedules to ensure forum read-ahead materials are submitted and quality-controlled in a timely manner
• Tracking forum outcomes, action items, and RSVPs
• Writing and coordinating forum summaries of conclusions
• Managing forum SharePoint sites (posting read-ahead materials, updating forum calendars, and managing access to SharePoint site)
• Manage and track office taskers, suspense dates, and deliverables, coordinating with Pentagon stakeholders to ensure timely responses and completion
• Use the Correspondence and Task Management System (CATMS) or a similar task management system to assign, route, monitor, and close taskers while maintaining accurate records and status updates
• Managing person of contact distribution lists and communities of interest

• Active Secret DoD Clearance is required with the ability to upgrade to a TS Clearance
• Bachelor's degree
• Minimum of 1 to 3+ years professional work experience
• Experience supporting the Department of Defense, Veterans Administration, or prior military experience
• Experience in a DoD executive engine room
• Excellent administrative skills
• Demonstrated skills to perform all required duties
• Ability to work responsibly and independently and under direct supervision
• Experience with CATMS, ETMS2, TMT or similar Task Management system
• Experience with standard MS Office suite products, including Excel and SharePoint
• Degree in English, Journalism, Political Science, or related field
• Experience working in or supporting the DoD experience, providing administrative and logistical support in a fast-paced environment

CATHEXIS offers competitive compensation packages to all eligible employees. Our goal is to provide a compensation package that reflects the value you bring to our team, is competitive with national average market rates, and promotes your financial security and personal well-being. The annual salary range for this role is $100,000 - $115,000. Please note that the salary information provided is a general guideline. CATHEXIS considers various factors in its final offer, including location, qualifications, experience, and skills.

• Performance Bonuses
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan (Traditional and ROTH)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• 11 Federal Holidays
• Parental Leave
• Commuter Benefits
• Short Term & Long Term Disability
• Training & Development
• Wellness Program
• Community Outreach Initiatives

CATHEXIS is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated againston the basis ofdisability EEO IS THE LAW.If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the Recruiting [e-mail]