Pentagon-Based Executive Assistant for Marine Corps Programs

Socket.dev; Arlington (VA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical/Dental/Vision (82% company pay

PTO

401K with company match

HSA/FSA

Holidays

Tuition reimbursement

Career development

Job summary

KSA Integration seeks an experienced Executive Assistant to support the Marine Corps Program Management Office. You will provide comprehensive admin and executive-level support to the Program Manager and senior staff, ensuring efficient operations, accurate records, and seamless coordination across DoW stakeholders.

Qualified candidates have 5+ years in DoD admin roles, strong written/verbal communication, proficiency with MS Office/SharePoint, and an active Secret clearance.

Qualifications

• Minimum 5 years of executive assistant or admin support experience in DoD/government contracting.
• Ability to manage multiple priorities in a fast-paced government program office.
• Strong written and verbal communication; drafting executive-level documents.

Responsibilities

• Manage program office calendar, schedule appointments, and coordinate meetings across DoW stakeholders.
• Prepare and edit correspondence, memos, briefings, and executive documents for the Program Manager.
• Coordinate travel arrangements and DTS travel authorizations and itineraries.
• Record minutes, track action items, and ensure follow-up across meetings.
• Serve as primary contact for inquiries; screen and route to appropriate personnel.
• Maintain program files, SharePoint sites, and document management systems.
• Coordinate conference logistics, site visits, and program reviews.
• Assist with financial tracking, invoices, and monthly/quarterly reporting.
• Support submission of contractual deliverables and reports per task order requirements.
• Onboard new contractor personnel and manage access and orientation tasks.

Skills

Executive support

Multi-priority management

Strong communication

MS Office proficiency

Collaboration

Education

Associate/Bachelor degree in Business Administration or related field

Tools

Defense Travel System (DTS)

SharePoint Online

MS Teams

Job description

KSA Integration seeks an experienced Executive Assistant to support the Marine Corps Program Management Office. You will provide comprehensive admin and executive-level support to the Program Manager and senior staff, ensuring efficient operations, accurate records, and seamless coordination across DoW stakeholders.

Qualified candidates have 5+ years in DoD admin roles, strong written/verbal communication, proficiency with MS Office/SharePoint, and an active Secret clearance.