Executive Assistant / Scheduler

Sprymethods; Arlington (VA); On-site; USD 95,000 - 130,000; Full time

Job summary

Spry Methods is seeking an organized Executive Assistant / Scheduler to support the Director, Command, Control, Communications, and Computers (C4), Headquarters Marine Corps (HQMC) at the Pentagon. This role centers on enterprise decision-making, managing time, priorities, and operational rhythm in a high-visibility DoD environment.

The ideal candidate will have DoD SES or Flag/General Officer support experience, expert calendar management, DTS travel planning, and proficiency with Microsoft

Qualifications

• Active DoD Secret Clearance.
• 3+ years of experience supporting senior leadership in a DoD or Federal environment.
• Demonstrated experience supporting SES, Flag, or General Officers.
• Advanced experience with executive calendar management and scheduling.
• Familiarity with the Defense Travel System (DTS) and DoD administrative, correspondence, and security processes.

Responsibilities

• Manage and deconflict a complex, high-visibility calendar across HQMC, DoD, Joint Staff, and external stakeholders.
• Develop daily/weekly schedule products (day cards, read-aheads, forecast schedules).
• Coordinate and execute meetings, briefings, and events, including agenda development, read-aheads, and logistics.
• Plan and manage CONUS and OCONUS travel using DTS; build detailed itineraries.
• Serve as the primary point of contact for internal and external stakeholders; manage office workflow and documentation.
• Maintain organized records and enable smooth execution of the Director’s priorities.

Skills

Executive calendar management

Scheduling

DoD/Federal environment

SES/Flag/General Officers support

MS Office Suite (Outlook, PowerPoint,

Briefing materials

Time management

Education

Bachelor’s degree or equivalent experience

Tools

Defense Travel System (DTS)

TMT/CATMS

Job description

Spry Methods is seeking a highly organized, proactive Executive Assistant / Scheduler to support the Director, Command, Control, Communications, and Computers (C4), Headquarters Marine Corps (HQMC) at the Pentagon. This role operates at the center of Marine Corps enterprise decision‑making, directly enabling a senior executive leader by managing time, priorities, and operational rhythm. The ideal candidate thrives in a high‑tempo, high‑visibility environment and brings experience supporting DoD SES or Flag/General Officers.

Executive Scheduling & Calendar Management

• Manage and deconflict a complex, high‑visibility calendar, coordinating engagements across HQMC, DoD, Joint Staff, and external stakeholders
• Develop daily/weekly schedule products (day cards, read‑aheads, forecast schedules)
• Prioritize competing requirements and ensure leadership is fully prepared for each engagement

Meeting & Engagement Support

• Coordinate and execute meetings, briefings, and events, including:
  • Agenda development and logistics
  • Read‑ahead materials and briefing books
  • Secure spaces, AV, and visitor access
  • Track actions, taskers, and follow‑ups to completion
  • Prepare and quality‑check executive correspondence, memos, and briefing materials

Travel Coordination (DTS)

• Plan and manage CONUS and OCONUS travel using the Defense Travel System (DTS)
• Build detailed itineraries and trip books
• Coordinate last‑minute changes and ensure compliance with travel regulations

Front Office & Administrative Operations

• Serve as the primary point of contact for internal and external stakeholders
• Manage office workflow, communications, and tasking systems (e.g., TMT/CATMS)
• Coordinate visit requests, clearances, and escort requirements
• Maintain organized records, files, and executive documentation

Office Management & Daily Operations

• Support day‑to‑day office operations including:
  • Supply management and workspace coordination
  • Security and access procedures
  • Coordination across HQMC staff sections
  • Enable smooth execution of the Director’s operational priorities

Qualifications

• Active DoD Secret Clearance
• 3+ years of experience supporting senior leadership in a DoD or Federal environment
• Demonstrated experience supporting SES, Flag, or General Officers
• Advanced experience with:
  • Executive calendar management and scheduling
  • Defense Travel System (DTS)
  • Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
  • Strong understanding of DoD administrative, correspondence, and security processes
  • Comfortable going into the office 5 days a week
• Prior experience working in the Pentagon or HQMC
• Familiarity with task management systems (TMT, CATMS, or similar)
• Experience preparing executive‑level briefing materials and read‑aheads
• Bachelor’s degree (or equivalent experience)
• Exceptional organizational and time‑management skills
• Ability to operate in a fast‑paced, high‑demand executive environment
• Strong judgment and ability to prioritize competing requirements
• Professional presence and ability to interact with senior leaders
• High level of discretion handling sensitive and classified information
• Proactive, anticipatory mindset (stays ahead of the schedule, not behind it)