Pennsylvania Title & Closing Coordinator

Harvis Inc.; Kingston (Luzerne County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible schedule

Team environment

Growth opportunities

Job summary

Harvis, Inc. is seeking a Pennsylvania Title & Closing Coordinator to support Keystone Settlement Solutions LLC in Kingston, PA. You will manage title reports, tax searches, settlements, and closing documents while coordinating with agents, lenders, and attorneys to ensure accurate, compliant transactions.

The role requires familiarity with Pennsylvania closing processes, strong attention to detail, and the ability to manage multiple files under deadlines. Flexible schedule options are available.

Qualifications

• 2+ years of experience in Pennsylvania title, real estate, mortgage, or transaction coordination.
• Strong understanding of the Pennsylvania real estate closing process.
• Excellent attention to detail and organizational skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Prepare title reports and commitment letters for clients and stakeholders.
• Order and review tax certifications and municipal lien searches.
• Prepare settlement statements and Closing Disclosures (CDs).
• Coordinate with real estate agents, lenders, and attorneys to ensure all documentation is complete and accurate.
• Manage multiple files simultaneously while meeting deadlines.
• Conduct or assist with closings, including reviewing documents and disbursing funds.
• Ensure compliance with all Pennsylvania and federal regulations and company policies.
• Deliver exceptional customer service and maintain strong professional relationships.

Skills

Attention to detail

Organizational skills

Communication skills

Microsoft Office

Tools

SoftPro

Qualia

ResWare

Job description

Pennsylvania Title & Closing Coordinator

• Job Tracking ID : 513136-914488
• Job Location : Kingston, PA
• Job Level : Any
• Level of Education :
• Job Type : Full-Time/Regular
• Date Updated :08/19/2026
• Years of Experience : Any
• Starting Date : Invalid Date
• Salary : $0

Job Description

At Harvis, Inc. we work to support business owners, their managers and Human Resource "departments of one" giving them a trusted HR Partner. Harvis is not a temporary staffing agency. We partner with clients to help identify and hire the right employees.

Our client, Keystone Settlement Solutions LLC (based in Kingston, PA) has an exciting opportunity for a detail-oriented and customer-focused Pennsylvania Title & Closing Coordinator. This role is ideal for someone who thrives in a fast-paced environment and has experience managing real estate transactions from contract through closing.

Key Responsibilities

• Prepare title reports and commitment letters for clients and stakeholders
• Order and review tax certifications and municipal lien searches
• Prepare settlement statements and Closing Disclosures (CDs)
• Coordinate with real estate agents, lenders, and attorneys to ensure all documentation is complete and accurate
• Manage multiple files simultaneously while meeting deadlines
• Conduct or assist with closings, including reviewing documents and disbursing funds
• Ensure compliance with all Pennsylvania and federal regulations and company policies
• Deliver exceptional customer service and maintain strong professional relationships

What We Offer

• Flexible schedule (part-time or full-time options available)
• Supportive, team-oriented environment
• Opportunity to grow with a developing company

Experience and Skills

Required Qualifications

• 2+ years of experience in Pennsylvania title, real estate, mortgage, or transaction coordination
• Strong understanding of the Pennsylvania real estate closing process
• Excellent attention to detail and organizational skills
• Ability to manage multiple transactions in a deadline-driven environmentStrong communication and interpersonal skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)

Preferred Qualifications

• Hands on experience preparing Pennsylvania title commitments and closing documents
• Familiarity with title/closing software (SoftPro, Qualia, ResWare, or similar)
• Notary Public or willingness to obtain
• Ability to conduct closings independently
• Experience working in a paperless environment

Equal Opportunity

IMPORTANT: APPLICANTS PLEASE READ
Qualified applicants are considered for employment, and employees are treated during employment without regard to race, color, religion, national origin, citizenship, age, sex, marital status, ancestry, physical or mental disability, veteran status or sexual orientation. Solely to help us comply with federal and state Equal Opportunity record keeping, reporting, and other legal requirements, we request that you complete this data information questionnaire.
PLEASE NOTE:
Refusal to complete this information will not subject any applicant or employee to adverse treatment. The information that you provide will be recorded and maintained in a confidential file, separate from all other records. This information will not be used in consideration for your employment.

Veteran

This employer may be a Government contractor subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA), which requires Government contractors to take affirmative action to employ and advance in employment:

• Disabled veterans;
• Recently separated veterans;
• Active duty wartime or campaign badge veterans;
• Armed Forces service medal veterans.

• These classifications are defined as follows:
  • A "disabled veteran" is one of the following:
  • A veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs;
  • A person who was discharged or released from active duty because of a service-connected disability.
  • A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Protected veterans may have additional rights under USERRA - the Uniformed Services Employment and Reemployment Rights Act. In particular, if you were absent from employment in order to perform service in the uniformed service, you may be entitled to be reemployed by your employer in the position you would have obtained with reasonable certainty if not for the absence due to service. For more information, call the U.S. Department of Labor's Veterans Employment and Training Service (VETS), toll‑free, at 1-866-4-USA-DOL.
If you believe you belong to any of the categories of protected Veterans listed above, please indicate by checking the appropriate box below. As a government contractor subject to VEVRAA, we request this information to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA.

• I identify as one or more of the classifications of protected Veteran listed above
• I am not a protected Veteran