Title Agent

Quaint Oak Abstract; Philadelphia (Philadelphia County); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Competitive benefits package

Career growth opportunities

Team atmosphere

Job summary

Quaint Oak Abstract is seeking an experienced Pennsylvania Licensed Title Agent to manage residential and commercial real estate title transactions across the state. You will review title searches, resolve title issues, coordinate settlements, and ensure compliance with PA laws and underwriting guidelines.

The ideal candidate has strong title insurance knowledge and the ability to manage multiple closings in a fast-paced environment.

Qualifications

• High School Diploma or GED required.
• Minimum of three years of title processing experience preferred; Licensed Title Agent designation strongly preferred.
• Active Pennsylvania Title Insurance License required.

Responsibilities

• Review title searches to verify ownership and identify liens, encumbrances, and other title defects or issues.
• Examine public records, including deeds, mortgages, judgments, tax records, easements, and other relevant documents.
• Analyze title findings and clear title conditions in accordance with underwriting requirements and company guidelines.
• Coordinate and conduct real estate closings, including purchases, refinances, HELOCs, and other title transactions.
• Communicate effectively with real estate agents, lenders, buyers, sellers, attorneys, surveyors, contractors, and courthouse personnel throughout the transaction process.
• Obtain payoff statements, final water and sewer certifications, and other documentation necessary to resolve outstanding title matters.
• Prepare, review, and issue title commitments, marked title binders, endorsements, and final title insurance policies in compliance with underwriting guidelines.
• Prepare and review closing documents, including settlement statements, deeds, affidavits, satisfactions, and related closing packages.
• Facilitate the recording of deeds, mortgages, satisfactions, and other documents with County Recorder of Deeds offices.
• Manage settlement-related accounting functions, including preparing and issuing checks, processing wire transfers, and disbursing funds to all appropriate parties.
• Identify and report transactions subject to regulatory requirements, including 1099 reporting and FinCEN Real Estate Reporting Rule-eligible transactions.
• Promote the company's title products and services while developing and maintaining positive business relationships.
• Maintain an active Pennsylvania Title Insurance License (and Notary Public appointment, if required)
• Notary Public certification preferred (or required, as applicable).

Skills

Title insurance knowledge

Communication skills

Bilingual English/Spanish

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Quaint Oak Abstract, a subsidiary of Quaint Oak Bank is hiring an experienced Title Agent.

Join a growing organization that offers excellent opportunities for career growth, a team atmosphere and a competitive benefits package!

Location: Hybrid (Greater Philadelphia market presence required)

Position Summary: Quaint Oak Abstract is seeking an experienced Pennsylvania Licensed Title Agent to manage residential and commercial real estate title transactions throughout Pennsylvania. This role is responsible for reviewing title searches, resolving title issues, coordinating settlements, and ensuring compliance with Pennsylvania laws and underwriting guidelines. The Licensed Title Agent serves as a key contact for clients, lenders, real estate professionals, and attorneys, delivering exceptional service and ensuring accurate, timely closings. The ideal candidate possesses strong title insurance knowledge, attention to detail, and the ability to manage multiple transactions in a fast-paced environment.

Requirements & Responsibilities:

• Review title searches to verify ownership and identify liens, encumbrances, and other title defects or issues.
• Examine public records, including deeds, mortgages, judgments, tax records, easements, and other relevant documents.
• Analyze title findings and clear title conditions in accordance with underwriting requirements and company guidelines.
• Coordinate and conduct real estate closings, including purchases, refinances, HELOCs, and other title transactions.
• Communicate effectively with real estate agents, lenders, buyers, sellers, attorneys, surveyors, contractors, and courthouse personnel throughout the transaction process.
• Obtain payoff statements, final water and sewer certifications, and other documentation necessary to resolve outstanding title matters.
• Prepare, review, and issue title commitments, marked title binders, endorsements, and final title insurance policies in compliance with underwriting guidelines.
• Prepare and review closing documents, including settlement statements, deeds, affidavits, satisfactions, and related closing packages.
• Facilitate the recording of deeds, mortgages, satisfactions, and other documents with County Recorder of Deeds offices.
• Manage settlement-related accounting functions, including preparing and issuing checks, processing wire transfers, and disbursing funds to all appropriate parties.
• Identify and report transactions subject to regulatory requirements, including 1099 reporting and FinCEN Real Estate Reporting Rule-eligible transactions.
• Promote the company's title products and services while developing and maintaining positive business relationships.
• Maintain an active Pennsylvania Title Insurance License (and Notary Public appointment, if required), complete all continuing education requirements, and perform additional duties as assigned.

Qualifications:

• High School Diploma or GED required.
• Minimum of three years of title processing experience preferred; Licensed Title Agent designation strongly preferred.
• Business development experience and/or an existing book of business preferred.
• Bilingual (English/Spanish) skills are a plus.
• Active Pennsylvania Title Insurance License required.
• Notary Public certification preferred (or required, as applicable).
• General understanding of appraisals, title insurance, real estate contracts, and real estate transactions.
• Strong knowledge of Pennsylvania real estate laws, title standards, and closing practices.
• Highly self-motivated and disciplined, with the ability to work independently and collaboratively as part of a team.
• Ability to thrive in a fast-paced environment, effectively manage multiple priorities, and professionally handle a high volume of incoming and outgoing calls.
• Proficiency in Microsoft Office Suite, Outlook, and title industry software such as Title Express or similar platforms.
• Excellent verbal and written communication skills.
• Ability and willingness to travel to settlements throughout the assigned market/service area.

Salary: $60,000-$70,000/year; offer is commensurate with experience.

Quaint Oak Bank and/or its subsidiaries is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, citizenship status, age, sex, sexual orientation, gender identity, marital status, national origin, disability or veteran status. Quaint Oak Bank and/or its subsidiaries is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment. To request a reasonable accommodation, contact Rachel Schmahl at 610.798.6111 or [e-mail].