PEIMS/Registrar

Caldwell Intermediate School; Caldwell (TX); On-site; USD 38,000 - 48,000; Full time

Job summary

Caldwell Intermediate School in Caldwell, Texas is seeking a PEIMS/Registrar to maintain student academic records and handle enrollment, transfers and withdrawals at the campus level. You will work under the principal with minimal supervision to ensure accurate data and timely reporting.

Requirements include a high school diploma or GED, 3 years of clerical experience, strong organizational and communication skills, and preferably bilingual ability.

Qualifications

• High school diploma or GED required.
• 3 years clerical experience preferred.
• Bilingual preferred.

Responsibilities

• Maintain student academic records at campus level and process information requests.
• Process new student records, including enrollment, transfers and withdrawals.
• Coordinate grade reporting, UIL eligibility, GPA calculations and honors lists.
• Assist counselors with enrollment, withdrawals, and transfer of students.
• Prepare and file reports and maintain confidential student data.

Skills

Organizational skills

Communication skills

Interpersonal skills

Keyboarding / data entry

Education

High school diploma or GED

Tools

Spreadsheet software (Excel)

Database software

Word processing

Job description

Caldwell Indep School District Caldwell Intermediate School - Caldwell, Texas

PEIMS/Registrar

Job Details

Job ID: 5972768

Application Deadline: Posted until filled

Posted: Oct 27, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Title: PEIMS/Registrar Exemption Status/Test: Exempt/Professional

Reports to: Principal Date Revised: 5.19.25

Dept./School: Assigned Campus

Primary Purpose:

Responsible for maintaining student academic records at the campus level under minimal supervision. Process student enrollment, transfers, and withdrawals for the campus.

Qualifications:

Education/Certification:

High school or GED

*** Bilingual Preferred

Special Knowledge/Skills:

Ability to maintain accurate and auditable records

Ability to use software to develop or maintain spreadsheets and databases and do word processing

Proficient keyboarding and file maintenance skills

Basic math skills

Strong organizational, communication, and interpersonal skills

Experience:

3 years clerical experience

Major Responsibilities and Duties

Records, Reports, and Correspondence

• Maintain student academic records and process requests for information and transcripts. Process new student records, including requesting transcripts and records from other schools.


• Coordinate grade reporting process, including verification and correction of grades and preparation and distribution of report cards.


• Prepare and distribute University Scholastic League (UIL) eligibility lists.


• Calculate grade point averages, class rank, and prepare honor rolls.


• Assist counselors with the enrollment, withdrawals, and transfer of students.


• Assist campus administration and counselors with the preparation of reports and student data information.


• Compile, maintain, and file all reports, records and other documents as required.

Other

• Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.


• Maintain confidentiality of information.


• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Nicki Drgac , Principal


• Caldwell Intermediate School


• Phone: [phone]


• Email: [e-mail]