Pediatric Front Office Care Coordinator

Westfield Pediatric Dental Group; Westfield (NJ); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Employee discounts

Health insurance

Paid time off

401(k)

401(k) matching

Bonus based on performance

Competitive salary

Job summary

Westfield Pediatric Dental Group in Westfield, NJ is seeking a Patient Care Coordinator who will welcome families, coordinate appointments, verify insurance, and communicate treatment options with clarity and warmth.

This fast-paced front office role requires strong organizational skills, experience in dental insurance billing, and a friendly, professional demeanor as you support clinicians and ensure a smooth patient flow.

Qualifications

• 1+ years of experience in a dental front office setting preferred.
• Familiarity with dental insurance verification, billing, and claims processing.
• Proficiency with dental practice management software (CareStack, OpenDental preferred).
• Exceptional communication and interpersonal skills, especially with children and families.
• Strong organizational skills with the ability to multitask in a busy environment.
• Compassionate, patient, and professional demeanor at all times.
• High school diploma or equivalent required; associate's degree or healthcare certification a plus.

Responsibilities

• Greet and check in patients and families, ensuring a welcoming and positive front office experience
• Schedule, confirm, and manage patient appointments using dental practice management software
• Verify dental insurance eligibility and process claims, authorizations, and billing inquiries
• Collect co-pays, process payments, and maintain accurate patient account records
• Communicate treatment plans and financial options clearly to parents and guardians
• Coordinate with clinical staff to ensure smooth patient flow throughout the office
• Respond to phone, email, and portal inquiries in a timely and professional manner

Skills

Customer service

Communication skills

Multitasking

Child-friendly demeanor

Education

High school diploma or equivalent

Associate's degree or healthcare certification a plus

Tools

CareStack

OpenDental

Job description

Westfield Pediatric Dental Group in Westfield, NJ is seeking a Patient Care Coordinator who will welcome families, coordinate appointments, verify insurance, and communicate treatment options with clarity and warmth.

This fast-paced front office role requires strong organizational skills, experience in dental insurance billing, and a friendly, professional demeanor as you support clinicians and ensure a smooth patient flow.