Pediatric Clinic Operations Coordinator

Ascend-Rehab-In; Antioch (CA); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Comprehensive health benefits (Medical

401(k) plan with company matching

Flexible spending account

Paid time off and employee discounts

Life insurance and additional benefits

Job summary

Ascend Rehab Services, Inc. in Antioch, CA is seeking an Administrative Coordinator/Clinic Coordinator to support daily clinic operations in a fast-paced healthcare setting.

The role requires strong administrative and scheduling skills within a growing pediatric-focused organization. The successful candidate will manage records, coordinate onboarding and training, assist with billing-related tasks, and help the team deliver exceptional care to children with special needs and their families.

Qualifications

• Bachelor's degree required.
• Minimum of 2 years of office administration experience.
• Strong communication, interpersonal, and time-management skills.
• Exceptional organizational and multitasking abilities.
• Healthcare experience is a plus.
• Spanish language skills preferred but not required.

Responsibilities

• Schedule appointments and manage inquiries via phone and email.
• Coordinate interviews, onboarding, and training for new staff.
• Maintain accurate records and manage online documents.
• Assist in managing staff caseloads and client appointments.
• Support the director and therapy team with daily tasks.
• Plan and execute events and follow-up tasks.
• Provide equipment management and inventory control.
• Greet clients and handle inquiries professionally.
• Prepare and distribute staff meeting minutes.
• Assist with bi-monthly client payment cross-checking.
• Create and maintain client files with data integrity.
• Provide backup support for Clinic Coordinator and staff.

Skills

Communication skills

Interpersonal skills

Time management

Organizational skills

Multitasking

Customer service

Education

Bachelor's Degree

Tools

Microsoft Office

Google Drive

Zoom

Google Chat

Job description

Ascend Rehab Services, Inc. in Antioch, CA is seeking an Administrative Coordinator/Clinic Coordinator to support daily clinic operations in a fast-paced healthcare setting.

The role requires strong administrative and scheduling skills within a growing pediatric-focused organization. The successful candidate will manage records, coordinate onboarding and training, assist with billing-related tasks, and help the team deliver exceptional care to children with special needs and their families.