Pediatric Clinic Coordinator & Admin Ops

ascendrehabservices; Antioch (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Flexible spending account

Paid time off

Life insurance

Employee discounts

Job summary

Ascend Rehab Services is seeking an Administrative Coordinator/Clinic Coordinator in Antioch, CA to support daily clinic operations, scheduling, and communications. A Bachelor's degree and at least 2 years in office administration are required, with strong organizational and interpersonal skills.

The role involves coordinating interviews, onboarding, and training, maintaining records, assisting with staff caseloads, events, and billing, and providing backup support to the team in a collaborative

Qualifications

• Bachelor's Degree required.
• Minimum of 2 years of experience in office administration or a related field.
• Strong communication, interpersonal, and time-management skills.
• Exceptional organizational and multitasking abilities.
• Close attention to detail and accuracy.
• Proficient in Microsoft Office Suite and online tools such as Google Drive, Google Chat, and Zoom.
• Ability to work both independently and as part of a collaborative team.
• Customer service experience preferred; healthcare experience is a plus.
• Spanish language skills are preferred but not required.

Responsibilities

• Schedule appointments and manage calls and emails.
• Coordinate interviews, onboarding, and training for new staff.
• Maintain accurate records and filing; manage online documents.
• Assist in managing staff caseloads and client appointments.
• Support the director and therapist team with day-to-day tasks and projects.
• Plan and execute events and follow-up tasks.
• Provide equipment management and inventory control for staff.
• Greet clients and handle inquiries professionally.
• Prepare minutes and manage forms and document flow.
• Assist with bi-monthly cross-checking of client payments with billing.
• Create and maintain client files ensuring data integrity and security.
• Provide backup support for the Clinic Coordinator and staff.

Skills

Communication

Interpersonal skills

Time management

Organizational skills

Multitasking

Attention to detail

Independent work

Team collaboration

Spanish language

Education

Bachelor's Degree

Tools

Microsoft Office

Google Drive

Google Chat

Zoom

Job description

Ascend Rehab Services is seeking an Administrative Coordinator/Clinic Coordinator in Antioch, CA to support daily clinic operations, scheduling, and communications. A Bachelor's degree and at least 2 years in office administration are required, with strong organizational and interpersonal skills.

The role involves coordinating interviews, onboarding, and training, maintaining records, assisting with staff caseloads, events, and billing, and providing backup support to the team in a collaborative