Clinic Coordinator

Ascend-Rehab-In; Antioch (CA); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Comprehensive health benefits (Medical

401(k) plan with company matching

Flexible spending account

Paid time off and employee discounts

Life insurance and additional benefits

Job summary

Ascend Rehab Services, Inc. in Antioch, CA is seeking an Administrative Coordinator/Clinic Coordinator to support daily clinic operations in a fast-paced healthcare setting.

The role requires strong administrative and scheduling skills within a growing pediatric-focused organization. The successful candidate will manage records, coordinate onboarding and training, assist with billing-related tasks, and help the team deliver exceptional care to children with special needs and their families.

Qualifications

• Bachelor's degree required.
• Minimum of 2 years of office administration experience.
• Strong communication, interpersonal, and time-management skills.
• Exceptional organizational and multitasking abilities.
• Healthcare experience is a plus.
• Spanish language skills preferred but not required.

Responsibilities

• Schedule appointments and manage inquiries via phone and email.
• Coordinate interviews, onboarding, and training for new staff.
• Maintain accurate records and manage online documents.
• Assist in managing staff caseloads and client appointments.
• Support the director and therapy team with daily tasks.
• Plan and execute events and follow-up tasks.
• Provide equipment management and inventory control.
• Greet clients and handle inquiries professionally.
• Prepare and distribute staff meeting minutes.
• Assist with bi-monthly client payment cross-checking.
• Create and maintain client files with data integrity.
• Provide backup support for Clinic Coordinator and staff.

Skills

Communication skills

Interpersonal skills

Time management

Organizational skills

Multitasking

Customer service

Education

Bachelor's Degree

Tools

Microsoft Office

Google Drive

Zoom

Google Chat

Job description

Job Title: Administrative Coordinator/Clinic Coordinator
Location: Antioch, CA
Job Type: Full-time

Company Overview:
Ascend is a leading healthcare service provider in the East Bay, renowned for its commitment to delivering exceptional care to children with special needs and their families. As a woman-driven, pediatric therapist-led organization, Ascend is dedicated to making a positive impact in the community. We are excited to announce the upcoming opening of our Antioch outpatient clinic/preschool and are seeking a dynamic Administrative Coordinator/Clinic Coordinator to join our expanding team.

Position Overview:
We are looking for a dedicated, detail-oriented professional with strong administrative and organizational skills to support daily clinic operations. The ideal candidate will have experience in healthcare administration, scheduling, and customer service. This role requires excellent multitasking abilities, a passion for helping others, and the capacity to thrive in a fast-paced, collaborative environment.

Key Responsibilities

• Perform a variety of administrative duties, including scheduling appointments, answering phone calls, and responding to emails.
• Coordinate interviews, onboarding, and training programs for new staff.
• Maintain accurate records, manage online documents, and ensure timely filing and reporting.
• Assistin managing staff caseloads and client appointments.
• Support the director and therapist team with day-to-day responsibilities and special projects.
• Assist in planning and executing events, including follow-up tasks.
• Provide comprehensive support to staff, including equipment management and inventory control.
• Greet clients (children and adults) and handle inquiries in a professional, welcoming manner.
• Prepare and distribute minutes of staff meetings, and manage the flow of forms and documents.
• Assist with bi-monthly cross-checking of client payments with billing.
• Create and maintain client files, ensuring data integrity and security.
• Provide backup support for the Clinic Coordinator and other administrative staff as needed.

Qualifications

• Bachelor's Degree required.
• Minimum of 2 years of experience in office administration or a related field.
• Strong communication, interpersonal, and time-management skills.
• Exceptional organizational and multitasking abilities.
• Close attention to detail and accuracy.
• Proficient in Microsoft Office Suite and online tools such as Google Drive, Google Chat, and Zoom.
• Ability to work both independently and as part of a collaborative team.
• Customer service experience preferred; healthcare experience is a plus.
• Spanish language skills are preferred but not required.

Benefits

• Comprehensive health benefits including Medical, Dental, and Vision insurance.
• 401(k) plan with company matching.
• Flexible spending account.
• Paid time off and employee discounts.
• Life insurance and additional benefits.

Schedule

• Full-time position, Monday to Friday.
• You must be able to reliably commute to or relocate to Antioch, CA, before starting work.

Why Join Us?

Ascend Rehab Services, Inc. offers a vibrant, inclusive, and innovative work environment that values work-life balance and fosters professional growth. Join our team and be part of a dedicated group making a real difference in the lives of children with special needs and their families.

If you are a proactive, organized professional looking to contribute to a meaningful cause, we would love to hear from you!