Pebble Beach Private Family Estate & Executive Assistant

Family Office Opportunities; Pebble Beach (CA); Hybrid; USD 125,000 - 150,000; Full time

Benefits offered by this job

Comprehensive benefits

Hybrid work schedule

Job summary

Family Office Opportunities is seeking an experienced Estate & Executive Assistant based in Pebble Beach, CA to provide comprehensive support across residential operations, executive administration, travel, and multi-property coordination.

The role demands hands-on ownership, proactive communication, and the ability to manage complex calendars, travel, and projects across time zones. Hybrid schedule with three days in Pebble Beach and comprehensive benefits offered.

Qualifications

• 10+ years of relevant experience supporting private families, senior executives, estates, or residential properties.

Responsibilities

• Manage complex calendars, appointments, meetings, and scheduling across personal and household priorities and multiple time zones.
• Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, itineraries, preferences, and contingency planning.
• Manage correspondence, meeting logistics, reservations, and other administrative needs.
• Conduct research and manage special projects on behalf of the Principals, tracking priorities, deadlines, and follow-up through completion.
• Coordinate with household staff, professional advisors, and outside service providers, ensuring clear communication and follow-through.
• Oversee day-to-day operations of the family’s Pebble Beach residence and coordinate needs across additional properties.
• Serve as primary contact for vendors, contractors, maintenance providers, deliveries, and property-related projects.

Skills

Calendar management

Executive support

Travel coordination

Vendor coordination

Project management

Discretion

Education

Experience with private families estates

Tools

Hybrid work tools

Job description

Family Office Opportunities is seeking an experienced Estate & Executive Assistant based in Pebble Beach, CA to provide comprehensive support across residential operations, executive administration, travel, and multi-property coordination.

The role demands hands-on ownership, proactive communication, and the ability to manage complex calendars, travel, and projects across time zones. Hybrid schedule with three days in Pebble Beach and comprehensive benefits offered.