PDS Data Auditor

Seven Counties; Louisville (KY); On-site; USD 36,000 - 48,000; Full time

Job summary

Seven Counties is seeking an administrative professional to manage the Mains'l email account, process recerts and related documents, and perform routine data entry for new clients and employees in Kentucky.

The role requires 3–4 years in an office setting, strong Microsoft Office skills, and the ability to handle front-desk duties when needed. This is a full-time position based in Louisville, KY with standard benefits.

Qualifications

• Completion of up to 18 months' business school beyond high school.
• Three-to-four years' experience working in an office setting and performing various clerical or administrative tasks.
• Advanced knowledge of Microsoft Office Suite.

Responsibilities

• Administers the Mains'l email account and processes emails.
• Audits recert documents for completeness and returns for correction to Brokers as needed.
• Processes recerts by setting up new budgets in Mains'l.
• Audits Employer/Employee packets for completeness and sends corrections to Brokers as needed.
• Inputs data for new clients and employees in Mains'l.
• Obtains FEID from the IRS for new employers as needed.
• Completes and sends Kentucky New Hire forms for each new employee.
• Enters data updates in Mains'l and Avatar systems (addresses, direct deposit, tax withholding, contracts).
• Updates SCL and HCB waiver trainings in the employee database.
• Performs front-desk/reception tasks as needed (greeting, phones, mail, messages).

Education

Completion of up to 18 months' business school, beyond high school

Tools

Microsoft Office Suite

Job description

Job Description:

ESSENTIAL JOB FUNCTIONS:

• Administers the Mains'l email account (e.g., forwards emails as needed, sort emails in order to process (Recertifications (recerts), Packets, and Changes of Information)).
• Audits recert documents for completeness/correctness and returns documents for correction to Brokers as needed.
• Processes recerts by setting up new budgets in Mains'l system.
• Audits Employer/Employee packets for completeness/correctness and sends corrections back to Brokers as needed.
• Input data for new clients and employees in Mains'l.
• Obtains FEID from the IRS for new employers as needed.
• Completes and sends Kentucky New Hire forms for each new employee.
• Enters data updates in Mains'l and/or Avatar systems (e.g., address changes, direct deposit updates, tax withholding changes, updated contracts with rate changes or service changes).
• Updates SCL and HCB waiver with trainings and renewals in the employee database.
• As needed, performs such front-desk/reception functions as meeting and greeting clients and visitors, answering phone calls, forwarding calls to appropriate staff, taking, and delivering messages, copying, sorting, and delivering mail; and sending and receiving/delivering faxes.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform job-related tasks other than those specifically presented in this description.

EDUCATION:

• Completion of up to 18 months' businesses school, beyond high school

EXPERIENCE:

• Three-to-four years' experience working in an office setting and performing various clerical or administrative tasks.

REQUIREMENTS:

• Advanced knowledge of Microsoft Office Suite.

PHYSICAL DEMANDS:

• Position has no unusual physical demands.
• Minor discomforts from continual exposure to video display terminal.

Within the bounds of their respective job descriptions, all staff are expected to exercise principle-centered leadership, focused on customer service responsiveness, with a continuous quality improvement orientation. Additionally, all staff are expected to develop a working knowledge of and follow all policies and procedures related to safety management and other Joint Commission standards.

Time Type:

Full time