PDS Data Auditor

Seven Counties Services, Inc.; Louisville (KY); On-site; USD 32,000 - 48,000; Full time

Job summary

Seven Counties Services in Louisville, KY, is seeking an administrative professional to support clerical operations across multiple systems and processes.

The role involves managing email workflows, data entry, forms, and front-desk duties while ensuring accuracy and compliance with organizational standards. Candidates should have strong Microsoft Office skills and prior office experience.

Qualifications

• Completion of up to 18 months' business school beyond high school.
• Three-to-four years' experience in an office setting.
• Advanced knowledge of Microsoft Office Suite.

Responsibilities

• Administers the Mains'l email account and processes documents.
• Audits recertification documents for completeness and correctness.
• Processes recerts by setting up new budgets in Mains'l.
• Audits employer/employee packets for completeness and correctness.
• Inputs data for new clients and employees in Mains'l.
• Obtains FEID from the IRS for new employers as needed.
• Completes Kentucky New Hire forms for each new employee.
• Enters data updates in Mains'l and Avatar systems.
• Updates waivers with trainings and renewals in the employee database.
• Performs front-desk tasks: greeting visitors, answering calls, and routing messages.

Skills

Microsoft Office Suite

Education

Business school study (up to 18 months)

Job description

ESSENTIAL JOB FUNCTIONS

• Administers the Mains'l email account (e.g., forwards emails as needed, sort emails in order to process (Recertifications (recerts), Packets, and Changes of Information)).
• Audits recert documents for completeness/correctness and returns documents for correction to Brokers as needed.
• Processes recerts by setting up new budgets in Mains'l system.
• Audits Employer/Employee packets for completeness/correctness and sends corrections back to Brokers as needed.
• Input data for new clients and employees in Mains'l.
• Obtains FEID from the IRS for new employers as needed.
• Completes and sends Kentucky New Hire forms for each new employee.
• Enters data updates in Mains'l and/or Avatar systems (e.g., address changes, direct deposit updates, tax withholding changes, updated contracts with rate changes or service changes).
• Updates SCL and HCB waiver with trainings and renewals in the employee database.
• As needed, performs such front-desk/reception functions as meeting and greeting clients and visitors, answering phone calls, forwarding calls to appropriate staff, taking, and delivering messages, copying, sorting, and delivering mail; and sending and receiving/delivering faxes.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform job-related tasks other than those specifically presented in this description.

EDUCATION

Completion of up to 18 months' business school, beyond high school.

EXPERIENCE

Three-to-four years' experience working in an office setting and performing various clerical or administrative tasks.

REQUIREMENTS

Advanced knowledge of Microsoft Office Suite.

PHYSICAL DEMANDS

• Position has no unusual physical demands.
• Minor discomforts from continual exposure to video display terminal.

Within the bounds of their respective job descriptions, all staff are expected to exercise principle-centered leadership, focused on customer service responsiveness, with a continuous quality improvement orientation. Additionally, all staff are expected to develop a working knowledge of and follow all policies and procedures related to safety management and other Joint Commission standards.

Time Type

Full time

Seven Counties is the provider of choice for mental and behavior health services in and around the Louisville Metro. Over 1,400 employees work in 25+ locations throughout Bullitt, Henry, Jefferson, Oldham, Shelby, Spencer and Trimble counties; making sure that the 31,000 people we serve annually have the best chance of living their best lives. At Seven Counties, we give our staff the opportunity to do what they do best with continued training, effective mentoring and competitive salaries and benefits. In an effort to protect our employees, clients and community, we require the COVID and Influenza vaccinations for all employees.