Payroll Transformation Lead - Multi-State & Systems

Panelmatic; Houston (TX); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

HSA

401(k) match

Educational reimbursement

Paid time off

Paid holidays

Career growth

Job summary

Panelmatic, Inc. is seeking an experienced Payroll Manager to own payroll end-to-end for 1000+ employees across multiple states and six locations. This role will drive accuracy, timeliness, and system discipline during a multi-site HRIS transition.

You will partner with Finance on funding, GL mapping, month-end close, and compliance, while building repeatable processes, controls, and self-serve guidance for managers and employees.

Qualifications

• 5+ years of progressive payroll experience, including multi-state ownership.
• Hands-on experience running multi-state payroll in a payroll system — not purely outsourced processing.
• Experience building or rebuilding a payroll process, not only running an existing one.
• Working knowledge of multi-state wage and hour law, payroll tax, and garnishment administration.
• Strong Excel skills and comfort reconciling across systems.
• Discreet with confidential compensation and employee data.

Responsibilities

• Own end-to-end payroll processing for 1000+ employees across multiple states and 6 locations, including hourly and salaried staff — executed accurately and on time every cycle.
• Serve as the primary point of contact for payroll questions from employees, managers, and Finance; own resolution and escalations.
• Own payroll compliance: multi-state tax registration and filings, wage and hour requirements, overtime and shift differential rules, garnishments, and year-end (W-2) processing.
• Partner with Finance on payroll funding, GL mapping, accruals, and month-end close with the explicit goal of eliminating payroll-driven close issues.
• Work with the Benefit team to reconcile benefit deductions to carrier invoices and resolve variances at the source rather than through manual correction each cycle.
• Manage the relationship and service levels with Insperity / paylocity.
• Review and approve all inputs that feed each run — timekeeping-to-payroll data, new hires, changes, terminations, deduction changes — before processing, in a segregated-of-duties workflow with the HRIS Analyst.
• Document the current payroll process end to end, identify failure points, and build a standard, repeatable payroll calendar and checklist.
• Establish controls and segregation of duties appropriate to a company of Panelmatic's size and growth trajectory, including approval paths for off-cycle payments and retro adjustments.
• Build audit-ready documentation and support internal and external audit requests.
• Create manager- and employee-facing guidance so routine questions are self-serve.
• Define and maintain the payroll rules the HRIS must enforce (pay codes, overtime and shift differential logic, deduction setup, GL mapping standards) and keep them current in the system through the HRIS Analyst.
• Own the payroll side of HRIS selection and implementation: requirements definition, pay structure and deduction conversion, parallel payroll testing, cutover, and post-go-live stabilization.
• Serve as the payroll lead when the PEO-based payroll for the PEO-supported company is transitioned in-house in the future — funding, tax setup, filings, and W-2 continuity for the transferred population.
• Partner with HR Operations leadership on implementation planning and standards.

Skills

Payroll experience

Multi-state payroll

Excel skills

Confidential data handling

Finance collaboration

Education

CPP or FPC certification

Tools

Paylocity

UKG

HRIS

Job description

Panelmatic, Inc. is seeking an experienced Payroll Manager to own payroll end-to-end for 1000+ employees across multiple states and six locations. This role will drive accuracy, timeliness, and system discipline during a multi-site HRIS transition.

You will partner with Finance on funding, GL mapping, month-end close, and compliance, while building repeatable processes, controls, and self-serve guidance for managers and employees.