Payroll & Timekeeping Specialist

The Medical College of Wisconsin, Inc.; Wauwatosa (WI); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Paid holidays

On-campus fitness facility

Job summary

The Medical College of Wisconsin, Inc. is seeking a Payroll Administrator to support biweekly payroll processing and payroll accounting adjustments.

You will review employee changes, handle W-4 elections, and manage on-demand payments while ensuring accurate timekeeping and timely responses to payroll inquiries. Work with HR and Benefits teams to provide professional support, participate in system testing, and engage in cross-functional training.

Qualifications

• Strong organizational skills and the ability to prioritize and stay focused on assigned priorities, work independently to meet deadlines, and produce a consistently high-quality product.
• Strong communication skills and the ability to listen critically and interact with individuals at all levels of the organization.
• Strong technology skills, including automated payroll and timekeeping systems and their related reporting tools, MS Excel, MS Word, etc.
• Solid critical thinking, problem-solving, and analytical skills.
• Experienced at working independently to analyze available information, draw conclusions and present conclusions effectively to management.
• Manage multiple and often competing priorities, and excel in a fast-paced, team-oriented environment.

Responsibilities

• Assist with processing payroll biweekly.
• Review employee change details.
• Perform wage calculations for retroactive pay and vacation payouts when necessary.
• Process payroll accounting adjustments for faculty and staff.
• Review federal and state W-4 entries and follow up with employees for additional information.
• Process on-demand payroll for payments such as incentive payments, on-call pay, and signing bonuses.
• Provide timekeeping system support by resolving errors and timecard approval follow-up.
• Provide payroll support to employees and leaders, with professional interactions.
• Cross-functional training on all payroll tasks.
• Assist with system testing, including ERP and timekeeping system updates and enhancement requests.

Skills

Organization

Communication

Technology skills

Critical thinking

Multitasking

Education

High School Diploma

Associate’s Degree

Tools

MS Excel

MS Word

Job description

The Medical College of Wisconsin, Inc. is seeking a Payroll Administrator to support biweekly payroll processing and payroll accounting adjustments.

You will review employee changes, handle W-4 elections, and manage on-demand payments while ensuring accurate timekeeping and timely responses to payroll inquiries. Work with HR and Benefits teams to provide professional support, participate in system testing, and engage in cross-functional training.