Payroll Representative

The Medical College of Wisconsin, Inc.; Wauwatosa (WI); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Paid holidays

On-campus fitness facility

Job summary

The Medical College of Wisconsin, Inc. is seeking a Payroll Administrator to support biweekly payroll processing and payroll accounting adjustments.

You will review employee changes, handle W-4 elections, and manage on-demand payments while ensuring accurate timekeeping and timely responses to payroll inquiries. Work with HR and Benefits teams to provide professional support, participate in system testing, and engage in cross-functional training.

Qualifications

• Strong organizational skills and the ability to prioritize and stay focused on assigned priorities, work independently to meet deadlines, and produce a consistently high-quality product.
• Strong communication skills and the ability to listen critically and interact with individuals at all levels of the organization.
• Strong technology skills, including automated payroll and timekeeping systems and their related reporting tools, MS Excel, MS Word, etc.
• Solid critical thinking, problem-solving, and analytical skills.
• Experienced at working independently to analyze available information, draw conclusions and present conclusions effectively to management.
• Manage multiple and often competing priorities, and excel in a fast-paced, team-oriented environment.

Responsibilities

• Assist with processing payroll biweekly.
• Review employee change details.
• Perform wage calculations for retroactive pay and vacation payouts when necessary.
• Process payroll accounting adjustments for faculty and staff.
• Review federal and state W-4 entries and follow up with employees for additional information.
• Process on-demand payroll for payments such as incentive payments, on-call pay, and signing bonuses.
• Provide timekeeping system support by resolving errors and timecard approval follow-up.
• Provide payroll support to employees and leaders, with professional interactions.
• Cross-functional training on all payroll tasks.
• Assist with system testing, including ERP and timekeeping system updates and enhancement requests.

Skills

Organization

Communication

Technology skills

Critical thinking

Multitasking

Education

High School Diploma

Associate’s Degree

Tools

MS Excel

MS Word

Job description

SummaryUnder general supervision, responsible for the facilitation and support of the payroll records and validation of payroll results using registers and reports. Responsible for in-house processing of bi-weekly payrolls. Responsible for all required pre- and post-processing tasks to include verification of payroll run, review of federal and state W-4 elections, and labor distribution entry and reallocations. Perform specialized timekeeping system tasks of creating employee schedules and timecard approver follow-up. Work collaboratively with Human Resources and Benefits team members.Primary Responsibilities1. Assist with processing payroll biweekly.2. Review employee change details. Perform wage calculations for retroactive pay and vacation payouts when necessary.3. Process payroll accounting adjustments for faculty and staff.4. Review federal and state W-4 entries and follow up with employees for additional information where required.5. Process on-demand payroll for additional payments such as faculty incentive payments, on-call pay, and signing bonuses.6. Provide timekeeping system support by resolving errors and timecard approval follow-up.7. Provide payroll support to employees and leaders, having complete accountability in ensuring all interactions are professional, courteous, and otherwise a positive experience. Support includes responding to payroll, labor costing, and timekeeping questions by email or telephone.8. Cross-functional training on all payroll tasks.9. Assist with system testing, such as semi-annual ERP and timekeeping system updates and enhancement requests. Participate in other department and organization initiatives such as system upgrades and automation of processes.10. Assist with other duties as assigned.Knowledge – Skills – AbilitiesStrong organizational skills and the ability to prioritize and stay focused on assigned priorities, work independently to meet internal and external deadlines, and produce a consistently high-quality product.Strong communication skills and the ability to listen critically and interact with individuals at all levels of the organization.Strong technology skills, including automated payroll and timekeeping systems and their related reporting tools, MS Excel, MS Word, etc.Solid critical thinking, problem-solving, and analytical skills. Experienced at working independently to analyze available information, draw conclusions and understandings, and present such conclusions effectively to management.Manage multiple and often competing priorities, and excel in a fast-paced, team-oriented environment.QualificationsAppropriate experience may be substituted for education on an equivalent basis.Minimum Required Education: High School DiplomaMinimum Required Experience: 2 years of payroll-related responsibilitiesPreferred Education: Associate’s DegreePhysical RequirementsWork requires occasionally lifting moderate weight materials, standing, or walking continuously.Work EnvironmentOccasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.Sensory AcuityAbility to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.#LI-AV1Why MCW?Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options403B Retirement PackageCompetitive Vacation and Paid Holidays offeredTuition ReimbursementPaid Parental LeaveEmployee & Family Assistance Program (EFAP)Pet InsuranceOn campus Fitness Facility, offering onsite classesAdditional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.For a brief overview of our benefits see: Benefits OverviewFor a full list of positions see: MCW CareersAt MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.