Payroll & Timekeeping Specialist

AMERICAN Valve & Hydrant; Beaumont (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

The AMERICAN Valve & Hydrant Payroll & Timekeeping Specialist is responsible for accurate and timely processing of employee payroll, maintaining payroll records, verifying timekeeping, processing payroll changes, and ensuring wages, deductions, and tax withholdings are calculated correctly.

This role assists with payroll reporting, responds to employee payroll questions, and maintains the confidentiality of sensitive information while supporting compliance with company policies and applicable

Qualifications

• Associates degree in Accounting.
• At least 1 year payroll, bookkeeping, accounting, or admin experience; Workday or similar payroll software preferred.
• Must be able to perform essential functions with/without reasonable accommodation.
• Strong oral and written communication and interpersonal skills.
• Proficient in Excel and Microsoft Office.

Responsibilities

• Process bi-weekly payroll and bonus payroll accurately.
• Verify time records and resolve discrepancies with supervisor.
• Verify payroll deductions, tax withholdings, and other payroll entries.
• Enter and maintain employee payroll information (new hires, terminations, pay changes, direct deposit).
• Respond to employee questions regarding paychecks and deductions.
• Process payments and reporting for deductions and benefits.
• Maintain confidentiality of payroll information.

Skills

Communication skills

Interpersonal skills

Payroll processing

Education

Associates degree in Accounting

Tools

Workday Software

Excel

Job description

The Payroll & Timekeeping Specialist is responsible for assisting with the accurate and timely processing of employee payroll. This position maintains payroll records, verifies employee timekeeping information, processes payroll changes, and ensures employee wages, deductions, and tax withholdings are calculated correctly. The Payroll & Timekeeping Specialist also assists with payroll reporting, responds to employee payroll questions, and maintains the confidentiality of sensitive employee information.

MINIMUM QUALIFICATIONS REQUIRED:

1. Must have an Associates degree in Accounting.
2. Must have a minimum of one year working in payroll, bookkeeping, accounting, or administrative experience. Workday Software experience or similar payroll software experience is preferred.
3. Must be physically able to perform the essential functions of the job with or without reasonable accommodation.
4. Must exhibit the knowledge, skills and ability to perform the job duties.
5. Must exhibit good oral and written communication, and interpersonal skills.
6. Must have computer skills including Excel and other Microsoft programs.
7. Must have a satisfactory work and attendance record.
8. Contact Human Resources for a full list of job responsibilities and qualifications.

RESPONSIBILITIES AND DUTIES:

1. Process employee bi-weekly payroll and bonus payroll accurately and in accordance with established payroll schedule.
2. Verify time records and resolve discrepancies in coordination with supervisor.
3. Verify payroll deductions, tax withholdings, and other required payroll entries.
4. Enter and maintain employee payroll information, including new hires, terminations, pay rate changes, and direct deposit details.
5. Respond to employee questions regarding paychecks. Deductions, and payroll discrepancies.
6. Process payments and reporting, including maintaining spreadsheets, for all deductions and benefits from employee's payroll.
7. Prepares ACH request for Fidelity.
8. Apply funding in PSW for Fidelity.
9. Prepares monthly Lincoln and Amwin statements.
10. Protect confidential employee, payroll and financial information.
11. Research and resolve payroll errors or discrepancies in a timely manner.
12. Coordinates annual AFLAC onsite open enrollment.
13. Make monthly case deposits.
14. Register new employees for Fidelity and review the 401(k) plan details.
15. Update and maintain employee records while safeguarding confidential information.
16. Ensures compliance with company policies, procedures and payroll practices.
17. Perform additional clerical and administrative duties as assigned.
18. Miscellaneous duties requested as required by the position.