Payroll/Timekeeping

New York City Police Department; New York (NY); On-site; USD 42,000 - 66,000; Full time

Job summary

The New York City Police Department is seeking a Clerical Associate for the Life-Safety Systems Division, Payroll/Clerical Functions. The role involves processing overtime slips, City Time adjustments, and maintaining department records in a production environment.

Minimum qualifications include a high school diploma and at least one year of clerical experience; typing speed must be at least 100 keystrokes per minute. Residency rules and 55-a program are noted in the posting.

Qualifications

• High school diploma or equivalent plus 1 year clerical experience.
• Typing speed of 100 keystrokes per minute.

Responsibilities

• Perform data entry and maintain department records.
• Create and write work orders; process invoicing and responses to calls and emails.
• Provide customer service and update staff on work order status.
• Assist administrative team with records management and research.
• Handle telephone and email communications professionally.

Skills

Typing 100 wpm

Clerical experience

Education

High school diploma or equivalent

Tools

MS Excel

MS Word

CityTime

Centralized Personnel Resource System

Email

Job description

ONLY CANDIDATES WHO ARE PERMANENT IN THE CIVIL SERVICE TITLE OF CLERICAL ASSOCIATE WILL BE CONSIDERED

The mission of the New York City Police Department is to enhance the quality of life in New York City by working in partnership with the community to enforce the law, preserve peace, protect the people, reduce fear, and maintain order. The New York City Police Department strives to foster a safe and fair City through the strategic deployment of resources, focusing on both crime prevention and addressing quality-of-life concerns while building lasting community relationships.

The Life-Safety Systems Division (LSSD) of the NYPD ensures the continuity, maintenance, and technical support of critical public safety communications, electronic systems, and broadband infrastructure to enhance the operational readiness of law enforcement and emergency response services. A core responsibility enhancing and preserving the continuity and support of PSAC (Public Safety Answering Center) E-911 Systems including the Citywide Public Safety Communications Radio Infrastructure. This includes managing and supporting the IT systems for the Communications section (911) and law enforcement personnel in the field.

The selected candidate will be assigned to Payroll/Clerical Functions for the Life-Safety Systems Division consisting of approximately 75 MOS. The selected candidate will process overtime slips, make adjustments in City Time, and maintain other Department records.

The Printing Section provides print materials upon request by the NYPD. The Printing Section is a full service in-plant print facility comparable to any commercial printing establishment in the private sector.

There three (3) methods of printing offered, inkjet, digital and conventional offset. The Printing Section handles design work, print production finishing and distribution. Print material produced includes books, manuals, flyers, maps, posters, stationery, program booklets, targets, banners, secure items.

Duties performed under supervision include clerical and related work, data entry, write work orders, invoicing, communication response, telephone calls, emails, customer service, provide work order status, assist administrative team with records, and research.

Hours/Shift

LSSD: Mon-Fri 1000X1800

PRINTING: 0800X1600

Additional Information

The Printing Section operates in a production environment. There are several large production printers, printing presses and commercial grade bindery machines located onsite.

In compliance with federal Law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The City of New York offers a comprehensive benefits package including health insurance for the employee and his or her spouse or domestic partner and unemancipated children under age 26, union benefits such as dental and vision coverage, paid annual leave and sick leave, paid holidays, a pension, and optional savings and pre-tax programs such as Deferred Compensation, IRA, and a flexible spending account.

CLERICAL ASSOCIATE - 10251

Minimum Qualifications

• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
• Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Preferred Skills

• LSSD: Familiarity with CityTime, Centralized Personnel Resource System, and other NYPD computer systems is preferred.
• PRINTING SECTION: Computer literate, MS Excel and MS Word proficient, email, knowledge of computer files, composition, data entry skills, customer service, phone skills and record filing.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.