Payroll Tax Specialist — Multi-State Compliance

Stantec; Cheyenne (WY); On-site; USD 65,000 - 95,000; Full time

Job summary

Stantec is seeking a detail-oriented Tax Analyst to join our Financial Services team, supporting payroll tax compliance and analysis across multi-state operations. The role reports to the Payroll Tax Manager and focuses on accurate tax setup, withholding, and reporting.

The ideal candidate has solid knowledge of payroll processes, experience with multi-state tax regulations, and the ability to gather data from multiple sources to create customized reports for regulatory reporting and leadership.

Qualifications

• Knowledge of payroll processes including understanding of federal, state, and local tax regulations.
• Ability to effectively multi-task and prioritize in a fast-paced environment.
• Must be able to gather and integrate data from disparate sources, create customized reports, and accurately assess the reliability and validity of source data.
• Demonstrate ability to work both in a team environment and independently.
• Ability to maintain confidentiality.
• Oracle Payroll experience (preferred, not required).
• Multi-state experience (required) and Global Mobility experience (highly preferred).
• Acquisition experience (ideal).

Responsibilities

• Provide administrative tax support by scanning and uploading tax notices to ADP Smart Compliance.
• Maintain accurate records for SIT and SUI, including account numbers, online logins/passwords, and SUI rates.
• Ensure proper tax set-up and withholding for employees based on their work location and state of residency.
• Communicate with employees when they have questions about their tax deductions and W2s.
• Calculate bonus and other repayments for terminating or otherwise overpaid employees.
• Work with HR Benefits 401k team to adjust resulting deductions and match.
• Manage distribution of new/updated tax forms to stakeholders as updates are released by tax agencies.
• Serve as the first point of contact for internal or external tax‑related questions, escalating complex inquiries to the Tax Manager or Payroll Manager as necessary.
• Test system and legislative patches to verify readiness for production.
• Prepare and upload balance adjustments for tax and 401k issues.
• Prepare quarterly and monthly reports and check requests for agencies not serviced by ADP.
• Perform reconciliations utilizing intermediate Excel skills to ensure accurate tax reporting and compliance.
• Create ad hoc reports for executives by extracting and consolidating data from multiple sources to support strategic decision‑making and regulatory reporting.
• Sort and file incoming tax‑related mail and address correspondence that requires follow‑up or response.
• Assist with additional tasks as assigned by the Tax Manager.

Skills

Payroll knowledge

Multi-state experience

Global Mobility

Acquisition experience

Confidentiality

Data integration

Multitasking

Teamwork

Independent work

Tax regulations

Education

Accounting degree

Tools

Oracle Payroll

Job description

Stantec is seeking a detail-oriented Tax Analyst to join our Financial Services team, supporting payroll tax compliance and analysis across multi-state operations. The role reports to the Payroll Tax Manager and focuses on accurate tax setup, withholding, and reporting.

The ideal candidate has solid knowledge of payroll processes, experience with multi-state tax regulations, and the ability to gather data from multiple sources to create customized reports for regulatory reporting and leadership.