Payroll Tax Specialist – Multi-State Compliance

Stantec; Phoenix (AZ); On-site; USD 65,000 - 85,000; Full time

Job summary

Stantec is seeking a detail‑oriented Tax Analyst to support payroll operations and tax compliance within the Financial Services team. The role reports to the Payroll Tax Manager and focuses on accurate withholding, SIT/SUI records, and tax form administration.

The candidate should have a degree in Accounting, 3–5 years of related experience, and familiarity with federal and state tax regulations. Multi‑state and Global Mobility experience are highly valued.

Qualifications

• Degree in Accounting or related discipline.
• Three to five years of directly related experience preferred.
• Equivalents may be considered.
• Multi-state payroll experience required.
• Knowledge of federal, state, and local tax regulations.
• Oracle Payroll experience preferred.
• Global Mobility experience highly preferred.
• Acquisition experience ideal.

Responsibilities

• Provide administrative tax support by scanning and uploading tax notices to ADP Smart Compliance.
• Maintain records for SIT and SUI, including account numbers, logins/passwords, and SUI rates.
• Ensure proper tax setup and withholding based on work location and residency; communicate with employees about tax deductions and W2s.
• Calculate bonuses and repayments for terminating or overpaid employees; work with HR Benefits 401k to adjust deductions.
• Distribute new/updated tax forms to stakeholders as updates are released by tax agencies.
• Serve as first point of contact for tax questions; escalate complex inquiries as needed.
• Test system and legislative patches for production readiness.
• Prepare and upload balance adjustments for tax and 401k issues.
• Prepare quarterly and monthly reports and check requests for agencies not served by ADP.
• Perform reconciliations using intermediate Excel to ensure accurate tax reporting.

Skills

Payroll processes

Multi-state payroll

Oracle Payroll

Data gathering

Confidentiality

Team collaboration

Global Mobility

Acquisition experience

Education

Accounting degree

Related discipline

Tools

ADP Smart Compliance

Excel

Job description

Stantec is seeking a detail‑oriented Tax Analyst to support payroll operations and tax compliance within the Financial Services team. The role reports to the Payroll Tax Manager and focuses on accurate withholding, SIT/SUI records, and tax form administration.

The candidate should have a degree in Accounting, 3–5 years of related experience, and familiarity with federal and state tax regulations. Multi‑state and Global Mobility experience are highly valued.