Payroll Tax Specialist

Jobtailor; Kansas; On-site; USD 55,000 - 75,000; Full time

Job summary

Jobtailor in the United States is seeking a Payroll Tax Specialist to manage multi-state payroll tax filings and ensure timely deposits, payments, and reporting. You will reconcile tax liabilities, respond to notices, maintain accurate tax records, and stay current with changing payroll tax laws to support compliant payroll operations.

Ideal candidates hold an Associate's degree in accounting, 2-5 years of payroll tax experience, strong Excel skills, and a meticulous, confidential approach to

Qualifications

• Associate's degree in accounting is required.
• 2-5 years of experience in payroll tax, payroll processing, accounting, or a related function.
• Experience with payroll systems.
• Experience with tax filing platforms.
• Experience with multi-state payroll taxation.
• Experience responding to payroll tax notices.
• Experience supporting tax audits.
• Strong knowledge of federal, state, and local payroll tax requirements.
• Advanced Excel skills.
• Experience with reconciliations and data analysis.
• Strong attention to detail and organization.
• Ability to research tax regulations and resolve complex discrepancies.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Knowledge of payroll accounting and general ledger reconciliation preferred.
• Ability to work Monday-Friday between 7 AM and 5 PM.
• Overtime may be required.
• Successful completion of a background and drug test.

Responsibilities

• Process and review federal, state, and local payroll tax filings and payments
• Ensure payroll tax deposits and filings are accurate and timely
• Reconcile payroll tax liabilities, payments, and general ledger accounts
• Research and resolve payroll tax discrepancies, notices, and agency inquiries
• Maintain employee and employer tax records, including tax jurisdictions and withholding requirements
• Monitor changes in payroll tax laws and assess their impact on payroll operations
• Prepare and submit quarterly and annual payroll tax returns and related reporting
• Assist with year-end payroll activities, including W-2 and other wage/tax reporting
• Coordinate with payroll providers and tax agencies to resolve filing, payment, and registration issues
• Support payroll tax audits and provide requested documentation and reports
• Review payroll calculations and tax withholding for accuracy
• Maintain documentation of tax processes, controls, reconciliations, and compliance activities
• Identify opportunities to improve payroll tax processes, controls, and automation
• Protect confidential employee, payroll, and tax information
• Perform other related duties as required and assigned

Skills

Payroll Tax Filings

Reconciliation

Data Analysis

Tax Regulations Research

Payroll Accounting

General Ledger Reconciliation

Tax Withholding Review

W-2 Reporting

Tax Discrepancy Resolution

Payroll Systems Experience

Education

Associate's degree in accounting

Tools

Payroll Systems

Tax Filing Platforms

Job description

• Process and review federal, state, and local payroll tax filings and payments
• Ensure payroll tax deposits and filings are accurate and timely
• Reconcile payroll tax liabilities, payments, and general ledger accounts
• Research and resolve payroll tax discrepancies, notices, and agency inquiries
• Maintain employee and employer tax records, including tax jurisdictions and withholding requirements
• Monitor changes in payroll tax laws and assess their impact on payroll operations
• Prepare and submit quarterly and annual payroll tax returns and related reporting
• Assist with year-end payroll activities, including W-2 and other wage/tax reporting
• Coordinate with payroll providers and tax agencies to resolve filing, payment, and registration issues
• Support payroll tax audits and provide requested documentation and reports
• Review payroll calculations and tax withholding for accuracy
• Maintain documentation of tax processes, controls, reconciliations, and compliance activities
• Identify opportunities to improve payroll tax processes, controls, and automation
• Protect confidential employee, payroll, and tax information
• Perform other related duties as required and assigned

Requirements

• Associate's degree in accounting required
• 2-5 years of experience in payroll tax, payroll processing, accounting, or a related function
• Experience with payroll systems
• Experience with tax filing platforms
• Experience with multi-state payroll taxation
• Experience responding to payroll tax notices
• Experience supporting tax audits
• Strong knowledge of federal, state, and local payroll tax requirements
• Advanced Excel skills
• Experience with reconciliations and data analysis
• Strong attention to detail and organization
• Ability to research tax regulations and resolve complex discrepancies
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Knowledge of payroll accounting and general ledger reconciliation preferred
• Ability to work Monday-Friday between 7 AM and 5 PM
• Overtime may be required
• Successful completion of a background and drug test

Core Competencies

Demonstrates expertise in payroll tax processing, compliance, and reconciliation, with a strong focus on federal, state, and local tax requirements. Proficient in utilizing payroll systems and tax filing platforms to ensure accurate and timely submissions.

Highest-signal resume keywords

• Payroll Tax Processing
• Federal, State, And Local Tax Compliance
• Advanced Excel Skills
• Multi-State Payroll Taxation
• Tax Audit Support

ATS Optimization Keywords

Hard Skills

• Payroll Tax Filings
• Reconciliation
• Data Analysis
• Tax Regulations Research
• Payroll Accounting
• General Ledger Reconciliation
• Tax Withholding Review
• W-2 Reporting
• Tax Discrepancy Resolution
• Payroll Systems Experience

Soft Skills

• Attention To Detail
• Organization
• Written Communication
• Verbal Communication
• Discretion

Certifications & Qualifications

• Associate's Degree In Accounting

Industry Keywords

• Payroll Tax
• Payroll Processing
• Tax Audits
• Payroll Tax Notices
• Confidential Information Handling

Tools & Technologies

• Tax Filing Platforms
• Payroll Systems