Payroll & Tax Specialist

Boutique Recruiting; Englewood (CO); On-site; USD 75,000 - 82,000; Full time

Benefits offered by this job

Flexible start times

Training provided

Cross-training opportunities

Free snacks in the office

Team events

Job summary

Boutique Recruiting is seeking a Payroll & Tax Specialist to handle weekly hourly payroll and semimonthly salaries across several companies. You will manage payroll types, leverage ADP for tax and compliance, and import time from multiple systems.

The role requires strong Excel skills and multistate payroll tax knowledge. This onsite position offers a typical start window and a collaborative team environment with training and cross-training opportunities.

Qualifications

• Experience with ADP payroll and payroll tax processes.
• Experience processing weekly hourly and semimonthly salaries.
• Multistate payroll tax knowledge (SUI and employment tax).
• Advanced Excel skills beyond pivot tables (VLOOKUP, linking workbooks).
• About 3 years of relevant payroll experience (2+ years acceptable).
• Strong analytical ability and attention to detail in unfamiliar systems.

Responsibilities

• Process weekly hourly payroll and semimonthly salary payroll.
• Manage payroll for multiple companies and pay types across entities.
• Import time from various timekeeping systems and use Excel for out-of-system work.
• Send daily tax wire to ADP each morning.
• Use ADP SmartCompliance to resolve payments and registrations.
• Handle payroll tax administration and filings through ADP.

Skills

ADP Payroll

Payroll Processing

Multistate Tax

Advanced Excel

Analytical Thinking

Time Management

Tools

ADP SmartCompliance

Excel (VLOOKUP)

Timekeeping Systems

Job description

Position Title: Payroll & Tax Specialist

Payroll and payroll tax rarely sit in one seat, and this position combines both across several companies within a billion-dollar organization. The Payroll & Tax Specialist runs weekly hourly and semimonthly salary payrolls and manages the administrative side of payroll tax through ADP, including the daily tax wire and the issues flagged in ADP SmartCompliance. Some weeks lean toward tax and others toward payroll, which keeps the work varied and requires sound analytical judgment.

The company is part of a publicly traded portfolio that continues to grow by building energy infrastructure and AI data centers across wind, solar, gas, and electric work. The environment has a family feel, with a founding family still involved, a friendly connection between field and office staff, and a payroll team that socializes and builds relationships outside of work. Training is provided, and the team encourages cross-training in areas such as prevailing wage and union payroll. The role is fully onsite, with start times of 7:0 0, 7:30, or 8:0 0 AM, and a nice office with free snacks. Jeans are part of the dress code, with a professional standard.

Salary Range: $75,000 - $82,000 / Year DOE

Payroll & Tax Specialist Responsibilities

• Process weekly hourly payroll, with Monday through Wednesday carrying the heaviest volume, and process semimonthly salary payroll
• Manage payroll for several companies, moving between hourly and salary pay types and between entities within the same week
• Import time from multiple timekeeping systems and use Excel for work completed outside the primary payroll system
• Send the daily tax wire to ADP each morning
• Work in ADP SmartCompliance to resolve flagged payments, power of attorney requirements, and new state unemployment registrations
• Handle the administrative side of payroll tax with ADP, with filings completed through ADP
• Research the requirements of individual state tax websites, recognizing that each state operates differently
• Support the team in reworking payroll and tax processes from 2024 forward and completing new company transitions due by December 31
• Cross-train with the team on other areas of the department, including prevailing wage and union payroll

Payroll & Tax Specialist Requirements

• Payroll tax experience with ADP
• Payroll processing experience, as this position runs payrolls in addition to managing payroll tax
• Multistate payroll tax experience, with an understanding of SUI and employment tax that extends beyond system super-user knowledge
• Advanced Excel skills beyond pivot tables, including VLOOKUPs and linking data from several workbooks
• Approximately 3 years of relevant experience, with consideration given to candidates with 2 years
• Strong analytical ability and attention to detail, with the capacity to work through unfamiliar systems and state-by-state differences
• Ability to multitask across multiple companies and pay types in a high-volume setting
• Comfort with systems and time imports
• Ability to work onsite, with start times between 7:00 and 8:00 AM
• Hands-on, in-house payroll processing experience, beyond ADP-run payroll, is preferred
• Construction payroll tax experience with ADP is preferred
• Certified payroll experience is preferred

Benefits

• Flexible start time of 7:00, 7:30, or 8:00 AM
• Training provided, with no expectation that new hires know the systems on day one
• Lateral growth through cross-training across the department
• Free snacks in the office
• Team events, including a Christmas party and potlucks