Payroll Tax Manager

Acrisure, LLC; Grand Rapids (MI); Hybrid; USD 110,000 - 160,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Paid time off

Job summary

Acrisure is seeking a Payroll Tax Manager to lead the organization’s payroll tax function, ensuring compliance across 160+ FEINs. You will oversee filings, adjustments, and year-end processes, while driving governance, regulatory updates, and process improvements in collaboration with Payroll Operations, Finance, HR, and vendors.

Ideal candidates bring extensive multi-state payroll tax expertise, a track record of leadership, and strong analytical and communication skills to support

Qualifications

• Experience leading payroll tax operations within a large, multi-state organization.
• Expert knowledge of federal, state, local, and Puerto Rico payroll tax regulations.
• Experience overseeing payroll tax compliance across multiple legal entities and FEINs.
• Experience managing quarterly and annual payroll tax filings, including Forms 941, 940, W‑2, W‑2C, and applicable state and local filings.
• Experience supervising payroll tax adjustments, reconciliations, audits, and agency correspondence.
• Experience managing third‑party payroll tax vendors such as ADP SmartCompliance.
• Demonstrated leadership, coaching, project management, and process improvement experience.
• Strong analytical, communication, and organizational skills.

Responsibilities

• Payroll Tax Operations & Compliance: Lead payroll tax operations across all federal, state, local, and Puerto Rico jurisdictions. Oversee payroll tax compliance for more than 160 FEINs.
• Payroll Tax Adjustments & Issue Resolution: Own governance and approval of payroll tax adjustments and complex corrections.
• Legislative & Regulatory Compliance: Monitor changes and implement payroll tax updates.
• Team Leadership: Lead, coach, develop, and mentor Payroll Tax team members.
• Year‑End & Vendor Oversight: Oversee year‑end tax activities and manage vendor relationships.
• Process Improvement: Drive automation and controls to improve accuracy and efficiency.

Skills

Payroll tax leadership

Multi-state compliance

Tax filings

Vendor management

People leadership

Education

Bachelor's degree in Accounting

Tools

Workday Payroll

ADP SmartCompliance

Job description

About Acrisure A global Fintech leader, Acrisure empowers millions of ambitious businesses and individuals with the right solutions to grow boldly forward. Bringing cutting‑edge technology and top‑tier human support together, we connect clients with customized solutions across a range of insurance, reinsurance, payroll, benefits, cybersecurity, mortgage services – and more. In the last twelve years, Acrisure has grown in revenue from $38 million to almost $5 billion and employs over 19,000 colleagues in more than 20 countries. Acrisure was built on entrepreneurial spirit. Prioritizing leadership, accountability, and collaboration, we equip our teams to work at the highest levels possible.

Job Summary

The Payroll Tax Manager is responsible for leading the organization's payroll tax function, ensuring compliance with federal, state, local, and Puerto Rico payroll tax regulations across more than 160 FEINs. This role oversees payroll tax operations, quarterly and annual filings, tax adjustments, year‑end reporting, legislative compliance, and continuous process improvements while providing leadership, coaching, and technical expertise to the Payroll Tax team. The Payroll Tax Manager partners closely with Payroll Operations, Finance, HR, third‑party vendors, and government agencies to ensure accurate tax reporting and minimize organizational risk.

Responsibilities

• Payroll Tax Operations & Compliance

  Lead payroll tax operations across all federal, state, local, and Puerto Rico jurisdictions. Oversee payroll tax compliance for more than 160 FEINs. Ensure accurate quarterly and annual tax filings, including Forms 941, 940, W‑2s, W‑2Cs, and applicable state and local filings. Oversee balancing activities prior to tax filing submission. Ensure compliance with tax deposit schedules and filing deadlines.

• Payroll Tax Adjustments & Issue Resolution

  Own governance and approval of payroll tax adjustments. Review and approve complex payroll tax corrections and amended filing recommendations. Serve as the escalation point for complex tax notices, audits, and agency inquiries. Partner with third‑party tax vendors to resolve significant payroll tax issues.

• Legislative & Regulatory Compliance

  Monitor federal, state, and local legislative and regulatory changes impacting payroll taxation. Evaluate business impacts and implement required payroll tax changes. Ensure payroll tax procedures, system configurations, and team processes remain compliant. Communicate legislative updates and provide guidance to Payroll and cross‑functional partners.

• Team Leadership

  Lead, coach, develop, and mentor Payroll Tax team members. Provide technical guidance and serve as the team's escalation resource. Oversee workload distribution, training, and performance development. Promote continuous learning and knowledge sharing across the team.

• Year‑End & Vendor Oversight

  Oversee year‑end payroll tax activities including W‑2 balancing, validation, corrections, and distribution. Maintain strategic partnership with ADP Tax Services (or third‑party vendor). Review vendor performance and drive issue resolution.

• Process Improvement

  Lead initiatives that improve payroll tax accuracy, efficiency, and compliance. Establish and maintain internal controls. Identify automation opportunities and reduce manual processes.

Required Qualifications

• Experience leading payroll tax operations within a large, multi‑state organization.
• Expert knowledge of federal, state, local, and Puerto Rico payroll tax regulations.
• Experience overseeing payroll tax compliance across multiple legal entities and FEINs.
• Experience managing quarterly and annual payroll tax filings, including Forms 941, 940, W‑2, W‑2C, and applicable state and local filings.
• Experience overseeing payroll tax adjustments, reconciliations, audits, and agency correspondence.
• Experience managing third‑party payroll tax vendors such as ADP SmartCompliance.
• Demonstrated leadership, coaching, project management, and process improvement experience.
• Strong analytical, communication, and organizational skills.

Preferred Qualifications

• Experience supporting organizations with 100+ legal entities and complex payroll structures.
• Experience implementing legislative or regulatory payroll tax changes.
• Experience supporting payroll tax integration activities for mergers and acquisitions.
• Experience with Workday Payroll.
• Experience leading cross‑functional payroll tax initiatives and process improvements.

Education and Experience

Required Qualifications 7 – 10 years of progressive payroll tax experience, including leadership responsibilities. Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or related field (or equivalent experience). Candidates should be comfortable with an on‑site presence to support collaboration, team leadership, and cross‑functional partnership.

Why Join Us

At Acrisure, we’re building more than a business, we’re building a community where people can grow, thrive, and make an impact. Our benefits are designed to support every dimension of your life, from your health and finances to your family and future. Making a lasting impact on the communities it serves, Acrisure has pledged more than $22 million through its partnerships with Corewell Health Helen DeVos Children’s Hospital in Grand Rapids, Michigan, UPMC Children’s Hospital in Pittsburgh, Pennsylvania and Blythedale Children’s Hospital in Valhalla, New York.

Employee Benefits

• Physical Wellness: Comprehensive medical insurance, dental insurance, and vision insurance; life and disability insurance; fertility benefits; wellness resources; and paid sick time.
• Mental Wellness: Generous paid time off and holidays; Employee Assistance Program (EAP); and a complimentary Calm app subscription.
• Financial Wellness: Immediate vesting in a 401(k) plan; Health Savings Account (HSA) and Flexible Spending Account (FSA) options; commuter benefits; and employee discount programs.
• Family Care: Paid maternity leave and paid paternity leave (including for adoptive parents); legal plan options; and pet insurance coverage.

… and so much more! This list is not exhaustive of all available benefits. Eligibility and waiting periods may apply to certain offerings. Benefits may vary based on subsidiary entity and geographic location.

Acrisure is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Applicants may request reasonable accommodation by contacting [e-mail].

Final candidates will be required to complete post‑offer verification processes related to the role and in accordance with applicable laws.

California Residents: Learn more about our privacy practices for applicants by visiting the Acrisure California Applicant Privacy Policy.

Agency Policy

To Executive Search Firms & Staffing Agencies: Acrisure does not accept unsolicited resumes from any agencies that have not signed a mutual service agreement. All unsolicited resumes will be considered Acrisure’s property, and Acrisure will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting Acrisure’s Human Resources Talent Department.