Payroll Tax & Accounting Specialist (Hybrid)

Workwell North America; San Diego (CA); Hybrid; USD 65,000 - 70,000; Full time

Job summary

Workwell North America is seeking a detail-oriented Staff Accountant (Payroll Tax) to join our Finance team in San Diego. You will manage payroll tax compliance across multiple jurisdictions while supporting month-end close, reconciliations, and financial reporting.

As an Employer of Record, you will partner with Payroll, Finance, and external providers to ensure accurate filings, timely remittance, and updated tax records.

Qualifications

• Bachelor's degree in Accounting, Finance, or related discipline, or equivalent experience.
• 2-4 years of accounting experience, including payroll tax responsibilities.
• Strong understanding of federal, state, and local payroll tax regulations.
• Experience supporting payroll tax compliance within a multi-state organization.
• Familiarity with Forms 940, 941, and W-2 reporting.
• Experience using ERP systems such as Sage and payroll/tax filing platforms.
• Advanced Excel skills with large data sets.
• Detail-oriented with proactive problem-solving and deadline-driven.
• Strong communication and cross-functional collaboration across teams.

Responsibilities

• Support federal, state, and local payroll tax compliance across operating jurisdictions.
• Assist with timely filing and remittance of payroll taxes including Form 941/940 and W-2 reporting.
• Manage SUI/SUTA compliance and ensure accurate tax rates in payroll systems.
• Register and maintain payroll tax accounts as the organization expands into new states.
• Reconcile payroll tax liabilities and investigate discrepancies.
• Research and resolve notices from tax authorities promptly.
• Stay informed on payroll tax legislation and maintain compliance documentation.
• Prepare and post payroll-related journal entries and accruals.
• Support month-end close with reconciliations and schedules.
• Collaborate with Payroll, Finance, and external providers to ensure accurate reporting.
• Support audits by gathering documentation and information.

Skills

Excel proficiency

Attention to detail

Time management

Communication

Cross-functional collaboration

Problem solving

Education

Bachelor's degree in Accounting, Finance, or related discipline

Tools

Sage ERP

Payroll platforms

Job description

Workwell North America is seeking a detail-oriented Staff Accountant (Payroll Tax) to join our Finance team in San Diego. You will manage payroll tax compliance across multiple jurisdictions while supporting month-end close, reconciliations, and financial reporting.

As an Employer of Record, you will partner with Payroll, Finance, and external providers to ensure accurate filings, timely remittance, and updated tax records.