Payroll Systems Administrator

OrthoIndy Northwest; Indianapolis, Northern (IN, KY); Hybrid; USD 70,000 - 95,000; Full time

Job summary

OrthoIndy Northwest is seeking a Payroll Systems Administrator to manage planning, execution and implementation of all corporate payroll functions. The role supports payroll, HRIS and Time and Attendance systems, educates employees, and ensures compliance with federal and state rules.

The ideal candidate has a Bachelor's degree, 6–8 years of related experience, and a Certified Payroll Professional credential is preferred. Equal Opportunity Employer.

Qualifications

• Bachelor's degree required.
• 6–8 years of related experience required.
• Certified Payroll Professional or similar certification preferred.

Responsibilities

• Maintains employee information in HRIS and input of terminations and new hires.
• Acts as payroll system/HRIS contact internally and with payroll vendor.
• Runs and reviews payroll reports and timekeeping data; supports timekeeping system.
• Reviews audit reports and wage calculations for accuracy and compliance.
• Interacts with managers to prepare data for payroll processing.
• Ensures compliance with current payroll rules and regulations; identifies improvement opportunities.

Skills

Payroll systems

HRIS

Timekeeping

Auditing

Education

Bachelor's Degree in related field

Tools

HRIS system

Timekeeping system

Job description

At OrthoIndy everything wedo is about creating a caring, connected and committed workforce that directly improves the quality of life for our employees and customers.

Be part of something great!

General Statement of Duties:

The Payroll Systems Administrator is responsible for the planning, execution and implementation of all corporate payroll functions. The Administrator is responsible for educating employees on the functions of the payroll system, HRIS, and Time and Attendance System and providing support with any payroll-related inquiries and processes. The Administrator is also responsible for the execution of internal audit of payroll records and requires a working knowledge of various federal and state labor and payroll rules to ensure compliance with current payroll guidelines, regulations and processes. This position may exclusively be responsible for processing payroll on a biweekly basis and entering and maintaining data in the HRIS and payroll system, along with providing support and serving as a resource to other payroll team members.

• Maintains employee information in HRIS as needed, including the timely input of employee terminations and new employee information.
• Serves as the company contact for payroll system and HRIS both internally and with payroll vendor and provides support and guidance to other payroll team members as necessary.
• Runs and reviews reports as requested from HRIS and payroll system. Assists with distribution and processing of time reports from timekeeping system.
• Reviews audit report, retroactive pay calculations and other payroll calculations and entries for accuracy and completeness of information entered in the payroll system.
• Interacts in a professional manner with managers to prepare timekeeping data for payroll processing.
• Reviews existing system and processes to ensure compliance with current payroll rules and regulations. Makes recommendations to finance director and human resources team to assist in identifying opportunities for improvement or standardization with corporate payroll functions.
• Participates in orientation of new employees and educates on payroll and HRIS training needs.
• Serves as a primary communication source for employees to answer any questions related to payroll, HRIS, or timekeeping system. Helps employees to understand payroll calculations and deductions, investigates problems and makes appropriate corrections.
• Responsible for accurate and timely completion of quarterly wage reconciliations, annual W-2 processing and other required filings as necessary.
• Assists with basic operation of time clock functions, including locations and set-up.

Requirements:

• Bachelor's Degree in related field required
• 6-8 years of related experience required
• Certified Payroll Professional or other related payroll certification preferred

OrthoIndy is an Equal Opportunity Employer