Payroll Supervisor – Grants & Multi-Site Nonprofit

Merraine Group; New York (NY); On-site; USD 85,000 - 105,000; Full time

Job summary

Merraine Group is seeking a Payroll Supervisor to lead the full payroll function for a complex, multi-program organization in a mission-driven environment. The role partners with Human Resources and Finance to ensure accuracy, confidentiality, and operational excellence, overseeing audits and year-end processing while maintaining strict compliance with federal, state, and local regulations.

This onsite, full-time position supports salaried, hourly, and grant-funded employees, with a broad

Qualifications

• Bachelor’s degree in Accounting is required.
• 3–5 years of progressive payroll administration experience are required.
• Strong knowledge of payroll regulations, tax laws, wage and hour requirements, and compliance standards.
• Experience processing payroll in a high-volume or multi-department environment.
• Advanced proficiency with payroll systems and Microsoft Excel.
• Demonstrated ability to maintain confidentiality and handle sensitive employee information.

Responsibilities

• Manage and oversee the complete payroll process for salaried, hourly, and grant-funded employees.
• Ensure accurate and timely payroll processing in compliance with policies and regulations.
• Review and approve payroll registers, wage payments, tax filings, and related reports.
• Maintain payroll schedules, deadlines, and year-end processing activities.
• Oversee preparation and distribution of W-2s, 1099s, payroll tax filings, and other docs.
• Coordinate payroll audits and liaise with external auditors.
• Monitor regulatory changes and implement updates to payroll processes.
• Reconcile payroll-related accounts and collaborate with Finance on GL postings.

Skills

Payroll regulations

Excel proficiency

Attention to detail

Analytical thinking

Time management

Education

Bachelor’s degree in Accounting

Tools

UKG Ready

Microsoft Excel

Job description

Merraine Group is seeking a Payroll Supervisor to lead the full payroll function for a complex, multi-program organization in a mission-driven environment. The role partners with Human Resources and Finance to ensure accuracy, confidentiality, and operational excellence, overseeing audits and year-end processing while maintaining strict compliance with federal, state, and local regulations.

This onsite, full-time position supports salaried, hourly, and grant-funded employees, with a broad