Payroll Supervisor

Merraine Group; New York (NY); On-site; USD 85,000 - 105,000; Full time

Job summary

Merraine Group is seeking a Payroll Supervisor to lead the full payroll function for a complex, multi-program organization in a mission-driven environment. The role partners with Human Resources and Finance to ensure accuracy, confidentiality, and operational excellence, overseeing audits and year-end processing while maintaining strict compliance with federal, state, and local regulations.

This onsite, full-time position supports salaried, hourly, and grant-funded employees, with a broad

Qualifications

• Bachelor’s degree in Accounting is required.
• 3–5 years of progressive payroll administration experience are required.
• Strong knowledge of payroll regulations, tax laws, wage and hour requirements, and compliance standards.
• Experience processing payroll in a high-volume or multi-department environment.
• Advanced proficiency with payroll systems and Microsoft Excel.
• Demonstrated ability to maintain confidentiality and handle sensitive employee information.

Responsibilities

• Manage and oversee the complete payroll process for salaried, hourly, and grant-funded employees.
• Ensure accurate and timely payroll processing in compliance with policies and regulations.
• Review and approve payroll registers, wage payments, tax filings, and related reports.
• Maintain payroll schedules, deadlines, and year-end processing activities.
• Oversee preparation and distribution of W-2s, 1099s, payroll tax filings, and other docs.
• Coordinate payroll audits and liaise with external auditors.
• Monitor regulatory changes and implement updates to payroll processes.
• Reconcile payroll-related accounts and collaborate with Finance on GL postings.

Skills

Payroll regulations

Excel proficiency

Attention to detail

Analytical thinking

Time management

Education

Bachelor’s degree in Accounting

Tools

UKG Ready

Microsoft Excel

Job description

This opportunity is ideal for a detail-oriented payroll professional who thrives in a mission-driven environment and is passionate about ensuring employees are paid accurately, timely, and in compliance with all applicable regulations. The Payroll Supervisor will oversee the full payroll function for a complex, multi-program organization, serving as a key partner to Human Resources and Finance while maintaining the highest standards of accuracy, confidentiality, and operational excellence. This role offers the opportunity to contribute to a collaborative organization dedicated to supporting individuals, families, and communities.

Key Responsibilities

• Manage and oversee the complete payroll process for salaried, hourly, and grant-funded employees.
• Ensure accurate and timely payroll processing in compliance with organizational policies and applicable federal, state, and local regulations.
• Review and approve payroll registers, wage payments, tax filings, and related reports.
• Maintain payroll schedules, deadlines, and year-end processing activities.
• Ensure compliance with wage and hour laws, tax regulations, and payroll reporting requirements.
• Oversee the preparation and distribution of W-2s, 1099s, payroll tax filings, and other required documentation.
• Coordinate payroll audits and serve as a liaison with external auditors.
• Monitor regulatory changes and implement necessary payroll process updates.
• Maintain payroll systems, employee records, and confidential payroll information.
• Partner with Human Resources to ensure accurate employee onboarding, offboarding, status changes, and benefit deductions.
• Reconcile payroll-related accounts and collaborate with Finance on general ledger postings and reporting.
• Support payroll system enhancements, upgrades, testing, and implementation projects.
• Respond to employee and manager inquiries regarding payroll, deductions, benefits, and timekeeping.
• Investigate and resolve payroll discrepancies, adjustments, and corrections.
• Develop, document, and maintain payroll procedures and internal controls.
• Identify opportunities to improve payroll efficiency, accuracy, compliance, and service delivery.

Qualifications & Experience

Required Qualifications

• Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related field.
• Minimum of 3–5 years of progressive payroll administration experience.
• Strong knowledge of payroll regulations, tax laws, wage and hour requirements, and compliance standards.
• Experience processing payroll in a high-volume or multi-department environment.
• Advanced proficiency with payroll systems and Microsoft Excel.
• Demonstrated ability to maintain confidentiality and handle sensitive employee information.

Preferred Qualifications

• Experience within a nonprofit, social services, healthcare, or multi-site organization.
• Experience managing payroll for grant-funded programs or employees supported by multiple funding sources.
• Familiarity with UKG Ready or comparable payroll platforms.
• Bookkeeping or accounting experience.
• Experience supporting payroll audits and financial reconciliations.
• Exceptional attention to detail and commitment to accuracy.
• Strong analytical, problem-solving, and critical-thinking skills.
• Ability to manage multiple deadlines and competing priorities.
• Excellent organizational and time-management abilities.
• Strong verbal and written communication skills.
• Ability to build collaborative relationships across departments.
• High level of integrity, discretion, and professionalism.
• Process-improvement mindset with a focus on operational efficiency.
• Ability to work independently while contributing effectively to a team environment.

This is a full-time, on-site position requiring 35 hours per week. The Payroll Supervisor works closely with Human Resources, Finance, and organizational leadership in a professional office environment. Occasional flexibility may be required during payroll processing cycles, audits, and year-end reporting periods.

Compensation for this position ranges from $85,000 to $105,000 annually, based on experience and qualifications.

The organization offers the opportunity to work within a collaborative, mission-driven environment committed to supporting the well-being of the communities it serves while fostering professional growth and operational excellence.