Payroll Manager

Jimmy Jazz; New York (NY); On-site; USD 85,000 - 105,000; Full time

Job summary

Jimmy Jazz in Brooklyn, NY is seeking a Payroll Manager to oversee all payroll processing for salaried, hourly, and grant-funded employees, ensuring accuracy and compliance with federal, state, and local laws.

The role partners with HR and Finance, maintains payroll calendars, handles taxes, year-end filings, and audits, and leads system upgrades and process improvements using UKG Ready. A Bachelor’s degree and 3–5 years payroll experience in nonprofits or multi-site environments is preferred.

Qualifications

• Bachelor’s degree required in a related field.
• 3–5 years payroll administration experience, preferably in nonprofit or multi-site.
• Experience handling payroll for grant-funded employees.
• Strong knowledge of payroll laws, taxes, and wage and hour requirements.
• Proficiency with UKG Ready payroll system.

Responsibilities

• Oversee end-to-end payroll processing for salaried, hourly, and grant-funded staff.
• Ensure timely, accurate payroll in compliance with applicable laws and policies.
• Review payroll registers, tax filings, and wage payments before submission.
• Maintain payroll calendars, including pay periods and year-end processing.
• Coordinate payroll tax filings and year-end forms (W-2s, 1099s).
• Reconcile payroll accounts with Finance and assist with GL postings.
• Support system upgrades, testing, and process improvements.
• Serve as primary contact for payroll inquiries from staff and managers.
• Collaborate with HR on onboarding, offboarding, and status changes.

Skills

Payroll management

Attention to detail

Communication skills

Analytical skills

MS Excel

Education

Bachelor’s degree in related field

Tools

UKG Ready

Job description

• Location 3001 W 37th street,Brooklyn, NY, 11224,United States
• Base Pay $85,000.00 - $105,000.00 / Year

Description

The Payroll Manager is responsible for overseeing and administering all aspects of payroll processing to ensure accurate, timely, and compliant payroll for employees across the organization. This role ensures adherence to federal, state, and local wage and tax regulations, supports internal controls, and partners closely with Fiscal and HR to maintain payroll integrity within a complex nonprofit environment.

Key Responsibilities

• Manage end-to-end payroll processing for salaried, hourly, and grant-funded employees.
• Ensure payroll is processed accurately and on schedule in compliance with all applicable laws and organizational policies.
• Review and approve payroll registers, tax filings, and wage payments prior to submission.
• Maintain payroll calendars, including pay periods, deadlines, and year-end processing.
• Ensure compliance with federal, state, and local payroll laws, including wage and hour regulations.
• Oversee payroll tax filings, W-2s, 1099s, and other required reports.
• Respond to payroll audits and coordinate with external auditors as needed.
• Monitor changes in payroll regulations and implement updates accordingly.
• Maintain payroll systems and employee records, ensuring confidentiality and data accuracy.
• Collaborate with HR to ensure accurate onboarding, offboarding, and employee status changes.
• Reconcile payroll accounts and work closely with Finance on general ledger postings.
• Support payroll system upgrades, testing, and process improvements.
• Serve as a point of contact for payroll-related inquiries from employees and managers.
• Resolve payroll discrepancies, adjustments, and corrections in a timely manner.
• Provide guidance on pay, deductions, benefits, and timekeeping policies.
• Develop and document payroll procedures and internal controls.
• Identify opportunities to improve efficiency, accuracy, and compliance.

Qualifications

• Bachelor’s degree in related field required.
• Minimum of 3–5 years of payroll administration experience, preferably in a nonprofit or multi-site organization.
• Experience managing payroll for a workforce with multiple funding sources or grants strongly preferred.
• Strong knowledge of payroll laws, tax regulations, and wage and hour requirements.
• Proficiency with payroll systems preferably UKG Ready.
• Bookkeeping experience is a plus.
• High level of accuracy, attention to detail, and confidentiality.
• Strong organizational, analytical, and problem-solving skills.
• Excellent communication and interpersonal skills.
• Demonstrates strong ability to work collaboratively in a cross-functional environment.
• Proficiency in MS Excel.
• Ability to sit for extended periods and work at a computer.
• Ability to communicate effectively in person, by phone, and electronically.
• Occasional flexibility to work extended hours during payroll processing and year-end reporting.

This position is Full-Time and On-site 35 hours per week