Payroll Supervisor

Ledgent-Finance-; Rialto (CA); On-site; USD 39,000 - 48,000; Full time

Job summary

Ledgent-Finance- in Rialto, CA is seeking a Payroll Supervisor for a temp-to-hire role overseeing payroll for 39 stores and 760+ employees across California and Arizona. The position requires strong ADP Workforce Now expertise and a solid accounting background.

Responsibilities include managing end-to-end payroll, ensuring regulatory compliance, and leading a payroll team while coordinating with HR and Accounting. Candidates should have 5+ years in payroll and deep California payroll knowledge.

Qualifications

• 1 year supervisory experience
• 5+ years of experience in payroll overall
• In-depth knowledge of ADP payroll processes, labor laws, taxation and statutory compliance in California
• Knowledge of payroll journal entries, medical deductions, and vacation accruals

Responsibilities

• Manage end-to-end payroll processing for 39 stores and 760+ employees across CA and AZ
• Oversee day-to-day payroll department operations
• Lead and develop the payroll team and coordinate with HR and Accounting
• Ensure compliance with federal, state, and local payroll laws
• Prepare and submit payroll compliance reports and audits
• Process bonuses, special payrolls, and employment verifications
• Run payroll audits and maintain payroll records
• Create journal entries for deductions and accruals

Skills

Supervisory experience

Payroll processing

Multi-state payroll

ADP Workforce Now

Education

5+ years payroll experience

Tools

ADP Workforce Now

Job description

Payroll Supervisor (JN -032026-416561) Rialto, California

Salary: USD28 - USD35 per hour

Job Title: Payroll Supervisor

Location: 100% onsite Rialto, CA

Salary: $28 - $35/HR

Schedule: M-F

Type: temp to hire

Team: Supervising one Payroll Lead

Multi-State (CA and AZ) - Nice to have

REQUIRED

• 1 year supervisory experience


• Process min: 750 - 800 employees (open to someone who process 400 employees but must have Multi Entity experience)


• Requirements: ADP Workforce Now experience and strong accounting background required, including experience handling payroll journal entries, medical deductions, and vacation accruals


• 5+ years of experience in payroll overall


• In-depth knowledge of ADP payroll processes, labor laws, taxation and statutory compliance in California

ESSENTIAL FUNCTIONS

• Manage and coordinate end-to-end payroll processing activities to ensure timely and accurate payroll for 39 stores (and growing) with over 760 employees across California and Arizona.


• Oversees the day-to-day operations of the Payroll Department.


• Oversee a payroll team consisting of one employee: This includes leading, supervising, motivating, training, and providing guidance to the payroll team.


• Ensure compliance with all applicable federal, state, and local payroll laws and regulations.


• Develop and implement improvements to payroll processes, procedures, and workflow to create efficiencies.


• Analyze the payroll function for improvements and report regularly to management.


• Act as primary contact for payroll projects and issues.


• Address employee inquiries related to payroll matters.


• Oversee the process of payroll changes (e.g., rate changes, new hires, terminations)


• Create and coordinate manager training relating to payroll.


• Prepare and submit compliance reports related to payroll.


• Manage and resolve payroll discrepancies and issues in a timely matter.


• Collaborate with Human Resources and Accounting departments to ensure alignment of payroll and financial practices.


• Process additional payroll for bonuses, spiff, special payrolls.


• Process Employment verification inquiries related to payroll records.


• Run weekly and bi-weekly payroll audit reports and utilization of Custom Reporting


• Maintain payroll files.


• Create journal entries for medical deductions/vacation accrual


• Accurately set up new employee’s deductions, direct deposits, savings, etc.


• Track eligibility status for benefits (401k and Health).


• Solid understanding of Wage Garnishments law, process through payroll accurately and timely.


• Research outstanding checks.


• Reconcile benefit invoices to ensure accurate benefit deductions and payments.


• Respond to all EDD/SDI notices.


• Responsible for annual 401(k) audit, file 5500, and distribute employee notices.


• Perform other duties as assigned.