Payroll Specialist

Calico Building Services, Inc.; Irvine (CA); On-site; USD 41,328 - 44,083; Part time

Benefits offered by this job

40 hours of paid sick leave as required by California law

Job summary

Calico Building Services, Inc. is seeking a diligent Payroll Specialist to manage payroll processing and assist the finance department. Responsibilities include processing bi-weekly payroll and ensuring compliance with payroll laws.

The ideal candidate will possess strong analytical skills and attention to detail, with a minimum of 3 years of experience in payroll. This part-time role operates Monday-Friday, offering hourly compensation of $30.00 – $32.00.

Qualifications

• Minimum of 3 years of experience in payroll processing.
• Ability to work independently and as part of a team.

Responsibilities

• Process and manage bi-weekly payroll for all employees, in a timely manner.
• Review and verify all payroll information entered in the system for accuracy.
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Collaborate with Human Resources department to manage employee data related to payroll.
• Respond to employee inquiries regarding payroll discrepancies or concerns promptly.
• Perform regular audits of payroll data to ensure accuracy and compliance.

Skills

Strong knowledge of payroll regulations and compliance requirements

Knowledge of HR compliance and regulations

Proficient in Microsoft Suite and experience with payroll software systems

Excellent analytical and problem-solving skills

Strong attention to detail and accuracy

Self-starter with excellent communication and interpersonal skills

Ability to maintain confidentiality and exercise good judgment

Strong organizational and time management skills

Intermediate accounting skills and knowledge

Education

High school diploma or equivalent

Bachelor's degree in accounting or related field preferred

Job description

Job Summary: The Payroll Specialist is responsible for processing and managing the organization’s payroll, as well as assisting the finance department with various tasks. This position requires a thorough understanding of payroll procedures and regulations with a background in HR, excellent analytical skills, and strong attention to detail.

Basic Functions: The duties listed below are typical examples of the work performed by positions in this job classification, but not limited to:

• Process and manage bi-weekly payroll for all employees, in a timely manner
• Review and verify all payroll information entered in the system for accuracy
• Ensure compliance with federal, state, and local payroll laws and regulations, and company policies
• Collaborate with Human Resources department to manage employee data related to payroll, including new hires, terminations, and changes in employment status
• Respond to employee inquiries regarding payroll discrepancies or concerns promptly
• Perform regular audits of payroll data to ensure accuracy and compliance with internal policies and external regulations
• Assist in the implementation of new payroll systems or upgrades
• Assist with year-end payroll activities and reporting
• Stay up to date on payroll regulations and industry trends
• Complete other payroll related duties as assigned

Qualifications and Skills:

• Strong knowledge of payroll regulations and compliance requirements
• Knowledge of HR compliance and regulations
• Proficient in Microsoft Suite and experience with payroll software systems
• Excellent analytical and problem-solving skills
• Strong attention to detail and accuracy
• Self-starter with excellent communication and interpersonal skills
• Ability to maintain confidentiality and exercise good judgment
• Ability to work independently and as part of a team
• Strong organizational and time management skills
• Intermediate accounting skills and knowledge

Additional Information:

• Job Type: Part- Time
  • FLSA: Hourly Non-Exempt Position
• Salary Range: $30.00 – $32.00 per hour
• Schedule: Monday-Friday 8:00 am to 1:00 pm
• Benefits: 40 hours of paid sick leave as required by California law
• Education: High school diploma or equivalent required, bachelor’s degree in accounting or related field preferred
• Experience: Minimum of 3 years of experience in payroll processing