Assistant Payroll Manager

Ledgent-Finance-; Claremont (CA); Hybrid; USD 100,000 - 115,000; Full time

Benefits offered by this job

Medical, dental, vision

10% retirement contributions after one

Group life insurance

Generous time off

Professional development funds

Discounts for mobile plans, software,

Access to fitness facilities

And more!

Job summary

Ledgent-Finance- seeks an Assistant Payroll Manager in Claremont, CA. The role requires strong leadership, multi-entity payroll experience, and deep knowledge of state/federal payroll laws. Hybrid work schedule; two days in office.

You will supervise a small payroll team, ensure accurate processing, and maintain strict confidentiality while delivering excellent service to internal stakeholders.

Qualifications

• Bachelor's degree required.
• Minimum 5 years payroll experience.
• 2-3 years supervision/leadership experience.
• Lead a team of at least 2.
• Experience processing payroll with an enterprise HR/Payroll system.
• Experience with computerized financial management and electronic timekeeping systems.
• Interpret payroll tax laws and compliance.
• Experience with multi-entity payroll.

Responsibilities

• Ensure full compliance with state and federal payroll laws.
• Lead payroll processing for multiple entities.
• Research and apply new regulations as needed.
• Establish employer tax presence in other states.
• Prepare complex reports and executive summaries.
• Coach and develop direct reports; maintain confidentiality and professional standards.
• Collaborate with stakeholders to ensure accurate payroll data.

Education

Bachelor's Degree

Tools

Microsoft Excel (Advanced)

Microsoft Office Suite

Workday

ADP

Job description

Assistant Payroll Manager (JN -082026-428593) Claremont, California

Salary: USD100000 - USD115000 per year

Job Title: Assistant Payroll Manager
Location: Claremont
Salary: 100K - 115K
Schedule: M - F hybrid 2 days in office
Direct Hire

REQUIRED:

• Bachelors Degree
• Min 5 years overall payroll experience
• 2-3 years Supervision/Leadership experience
• Lead a team of at least 2
• Processing payroll using an enterprise HR/Payroll system.
• Working with computerized financial management and electronic timekeeping systems.
• Interpreting and applying payroll tax laws and payroll compliance requirements
• Multi-Entity

NICE TO HAVE:

• Certified Payroll
• Workday, ADP and timesheet keeping

Duties:

• Expert knowledge in state and federal laws and regulations related to the payroll function, and the ability to research, understand, and apply new regulations as needed.
• Knowledge regarding the establishment of an employer tax presence in other U.S. states.
• Knowledge of basic accounting principles and requirements as applicable to duties.
• Superior customer service orientation with the ability to deescalate tense situations and rebuild trust.
• A proven self-starter, with very strong analytical, problem-solving, critical thinking, and research skills.
• Able to always maintain and promote strict confidentiality and the highest degree of ethical standards.
• Demonstrate maturity, tact, and maintain composure in difficult, sensitive, and unexpected situations.
• Demonstrates initiative through early identification and timely resolution of problems.
• Strong skills in organization, time management, and switching quickly between tasks. Able to meet deadlines and ensure direct reports to so as well in a fast-paced environment with a heavy workload.
• Able to learn new software and other technology as needed.
• Serve as a leader in developing new policies and procedures, as required and demonstrates the ability to follow through with the implementation and/or change.
• Strong written and oral English language skills. Spanish language skills are a plus.
• Proficiency in the recent version of the Microsoft Office suite, with advanced skills in Excel. Able to create and understand complex with spreadsheets with formulas, pivot tables, and graphs.
• Ability to share knowledge and information clearly and concisely.
• Able to quickly learn new procedures and tasks.
• Skilled at building trust, respect, and effective and responsive communication with direct reports, colleagues, and stakeholders.
• Establish and maintain cooperative and effective working relationships with individuals at all levels of an organization and from diverse backgrounds.
• Able to use effective and sound judgment in determining and following through on priorities.
• Ability to switch quickly between tasks and demonstrate responsiveness to constituents, peers, and supervisors.
• Manage multiple priorities and tasks effectively and demonstrate resiliency.
• Demonstrate openness to generate new ideas and change.
• Demonstrate follow-through and implement plans and changes.
• Engage in and promote safe work practices.
• Performance management skills and effective methods to coach and develop direct reports.
• Able to seek opportunities to expand knowledge and further develop skills and abilities.
• Proven accuracy and strong attention to detail.
• Create comprehensive and complex reports, executive summaries, and communications using proper business writing, metrics, and tables/diagrams as needed. Prepare and deliver presentations as needed.
• Demonstrate a professional image through dress, demeanor, and communication.

Benefits:

• medical, dental, vision,
• 10% retirement contributions after one year (no matching required),
• group life insurance,
• generous time off,
• professional development funds,
• discounts for mobile plans, software, and entertainment,
• access to fitness facilities,
• and more!