Payroll Specialist with Security Clearance

Zeta Associates; Fairfax (VA); Sur place; USD 55 000 - 75 000; Plein temps

Résumé du poste

Zeta Associates, is seeking a Payroll Specialist to manage monthly payroll for full-time and part-time staff in a secure government-contracting environment.

Role requires hands-on use of Deltek Costpoint and Paycor with strict adherence to DCAA guidelines, multi-state payroll taxation, and accurate labor distributions. Active TS/SCI clearance or ability to obtain CI Polygraph is required.

Qualifications

• 3–5 years of payroll processing and timekeeping experience, preferably within the defense contracting industry.
• Active TS/SCI with ability to obtain a CI Polygraph while you work.
• Direct, hands-on experience using Deltek Costpoint (Time & Expense / Labor modules) and Paycor payroll software.
• Solid understanding of DCAA labor compliance standards, FLSA regulations, and multi-state payroll taxation.
• Bachelor's degree in Accounting, Finance, Human Resources, or a business-related field is preferred.
• Intermediate to advanced proficiency in Microsoft Excel (VLOOKUPs, Pivot Tables) for data reconciliation.
• High level of discretion handling sensitive or classified personnel data; strong analytical and problem‑solving skills.

Responsabilités

• Review timesheets twice a month for accuracy and strict compliance with DCAA guidelines and company policies.
• Track, calculate, and process labor adjustments as needed.
• Onboard new employees, terminate, and other changes to employee information in Paycor.
• Administer and process monthly payroll for full-time and part-time employees.
• Monthly payroll reconciliation for both payrolls.
• Monthly calculation of COLA and housing payments for PCS employees in the UK and AUS.
• Support internal and external audits by preparing accurate labor distribution reports and payroll tax documentation.
• Special projects as needed.

Connaissances

Payroll processing

Timekeeping

Analytical skills

Attention to detail

Formation

Bachelor's degree in Accounting/Finance

Outils

Deltek Costpoint

Paycor

Description du poste

Job Title: Payroll Specialist

Location: Fairfax, VA (On-site / Secure Facility)

Position Type: Full-time

Clearance Requirement: Active TS/SCI

Position Overview:

Zeta Associates is seeking a Payroll Specialist with 3 to 5 years of experience to join our accounting team. In this role, you will manage the monthly payroll processing for both full-time and part-time employees, labor distributions, and timekeeping compliance within a secure government-contracting environment. The ideal candidate will possess a background in government contracting regulations, hands-on experience-tracking labor via Deltek Costpoint, and proficiency finalizing payroll distributions through Paycor, Zeta's outside Payroll provider.

Key Responsibilities

• Review timesheets twice a month for accuracy and strict compliance with DCAA (Defense Contract Audit Agency) guidelines and company policies.
• Track, calculate, and process labor adjustments (as needed).
• Onboard new employees, terminate, and other changes to employee information in Paycor.
• Administer and process monthly payroll for our full-time and part-time employees.
• Monthly Payroll reconciliation for both payrolls.
• Monthly calculation of COLA and Housing payments for our PCS employees in the UK and AUS.
• Support internal and external audits by preparing accurate labor distribution reports and payroll tax documentation.
• Special projects as needed.

Qualifications and Skills

• Experience: 3 to 5 years of professional payroll processing and timekeeping experience, preferably within the defense contracting industry.
• Active TS/SCI with ability to obtain a CI Polygraph while you work.
• Systems Expertise: Direct, hands-on experience using Deltek Costpoint (Time & Expense / Labor modules) and Paycor payroll software.
• Compliance Knowledge: Solid understanding of DCAA labor compliance standards, FLSA regulations, and multi-state payroll taxation.
• Education: Bachelor's degree in Accounting, Finance, Human Resources, or a business-related field is preferred.
• Technical Skills: Intermediate to advanced proficiency in Microsoft Excel (VLOOKUPs, Pivot Tables) for data reconciliation.
• Competencies: High level of discretion when handling sensitive or classified personnel data; exceptional attention to detail; strong analytical and problem‑solving skills.